Job Information
Accounting Technician (FMG/AT 3)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Accounting
Posted
28-06-2024
Job Status
Start Publishing
28-06-2024
Stop Publishing
10-08-2024
Applications are invited for the following post in the Ministry of Agriculture, Fisheries and Mining: Accounting Technician (FMG/AT 3) (Not Vacant) - Veterinary Services Division, Hope Gardens, Kingston, salary range $2,190,302 – $2,945,712 per annum.
Job Purpose
Under the direct supervision of the Director, Veterinary Services Division (HPC/VO 3), the Accounting Technician is responsible for managing all the accounting functions of the Division and ensures that they are in conformity with the FAA Act and within the budgetary allocation.
Key Responsibilities
Management/Administrative:
- Provides advice/guidance to the Director and other Managers on the financial status of the Division;
- Prepares the Division’s annual budget and financial statement;
- Represents the Division at meetings, workshops and conferences;
- Participates in the preparation of the Divisions Operational Plan.
Technical/Professional:
- Prepares the Divisions’ annual Estimates of Expenditure and Cash Flow Statement;
- Provides explanation/justification for any variation of expenditure on the Division’s budgetary allocation in the Appropriation Accounts;
- Certifies all payments vouchers inclusive or board fees, procurement of good and services, stipend for trainees, clinical partners and co-ordinators on the Veterinary Division;
- Responds to Audit Queries through the Division’s Director;
- Manages the Division’s Petty Imprest;
- Prepares annual estimates of Non-Tax Revenue Collection statements;
- Prepares quarterly Non-Tax Revenue Collection Statements;
- Dispatches invoices to clients for payment of Laboratory Services;
- Prepares and issues reminders to delinquent customers;
- Supervises and monitors the collection of fees at the two International Airports and Bodles Research Station (AI Unit);
- Monitors and ensures that receipts issued by Officers at the two International Airports and Bodles Research Station AI Unit are in keeping with the FAA Act;
- Monitors/supervises collection done by Veterinary Officers in outstations in Westmoreland, St. James, St Elizabeth, St. Catherine;
- Verifies the correctness of transportation and subsistence forms and submits the forms to Head Office for payment;
- Liaises with accountants at Head Office regarding payments for the Veterinary Division;
- Prepares and submits reimbursement claims for payment;
- Facilitates proper cash management and expenditure control for the Division on the Capital A and Recurrent Expenditure budget;
- Provides information on the discharge of commitments and current cash position;
- Ensures that transport and subsistence claims are submitted to Head Office and are paid on time;
- Submits overtime sheets and pays bill for daily paid employees to the Salaries Section;
- Collects salary cheques and distributes them on time;
- Prepares monthly bills for clients regarding the issuing of Import Permits and Health Certificates;
- Supervises the accounting functions of the MOA Trade System;
- Prepares monthly Cost Recovery Reports;
- Verifies and certifies weekly and monthly collections reports;
- Prepares annual Financial Statements and submits to the Auditor General’s Department for audit review (Jamaica Veterinary Board);
- Prepares monthly Financial Statements (JVB);
- Prepares monthly Bank Reconciliation Statements (JVB);
- Maintains proper accounting records (JVB).
Human Resources:
- Monitors and evaluates the performance of direct report, prepares performance appraisal and recommends and/or initiates corrective action, where necessary, to improve performance;
- Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
- Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organizational goals.
- Performs any other duties that may be assigned by the Director from time to time.
Required Knowledge, Skills, and Competencies
Core:
- Good oral and written communication skills;
- Good people management skills;
- Strong leadership skills;
- Strong interpersonal skills;
- Ability to work in teams;
- Good customer and quality focus skills;
- Honesty;
- Integrity;
- Good problem-solving and decision-making skills;
- Good analytical skills.
Technical:
- Sound knowledge of Government Accounting practices and procedures;
- Good applicable knowledge of Accounting Acts and Regulations;
- Good knowledge of the Ministry’s/Government’s policies and procedures;
- Proficiency in the use of Accounting Computer Applications.
Minimum Required Qualification and Experience
- AAT Level 3; or
- ACCA-CAT level C/Level 3; or
- ACCA Level 1; or
- NVQJ Level 3, Accounting; or
- Diploma in Accounting from an accredited University or Community College; or
- Associate of Science Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
- Associate of Science Degree in Accounting, MIND; or
- Diploma in Government Accounting, MIND Government Accounting Levels 1,2 & 3; or
- BSc Degree in Accounting or Management Studies with Accounting; or
- BBA Degree; or
- Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.
Applications accompanied by résumés should be submitted no later than Tuesday, 9th July, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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