Job Information Senior Secretary (OPS/SS 3) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Administrative
Posted 26-11-2024
Job Status
Start Publishing 26-11-2024
Stop Publishing 30-11-2024
Description
Applications are invited for the post of Senior Secretary (OPS/SS 3), Backlog Project – (Contract) in the Office of the Government Trustee, salary range $1,711,060 – $2,301,186 per annum.
 
Job Purpose
 
The incumbent is responsible for providing administrative support and secretarial services to the Backlog Project.
 
Key Responsibilities
Technical/Professional:
  • Stamps and logs all correspondence received in the Department for the Backlog Unit;
  • Logs and dispatches all correspondence leaving the Department for the Backlog Unit;
  • Screens visitors and telephone calls for the Backlog Unit;
  • Co-ordinates activities for meetings, transcribes and prepares Minutes of meetings for the Backlog Unit;
  • Receives and passes on correspondence to relevant persons in the Backlog Unit;
  • Prepares memoranda, letters, Minutes and other correspondence and transmits to the relevant officers as soon as they are available;
  • Arranges meetings for the Deputy Trustee and Backlog Attorneys;
  • Maintains the diaries of the Backlog Attorneys;
  • Liaises with Heads of Section and personnel to facilitate administrative support for the Backlog Unit;
  • Assists in compiling and reviewing monthly and annual reports for the Backlog Unit;
  • Researches and provides information to the Deputy Trustee in the preparation of reports for the Backlog Unit;
  • Follows up on directives given and request made by the Deputy Trustee and the other Backlog Attorneys;
  • Establishes and maintains an appropriate filing system for the recording and easy retrieval of information for the backlog unit;
  • Ensures the Backlog Attorney’s offices are furnished with stationery;
  • Manages urgent correspondence, faxes and emails in the absence of a Head of Unit and all Attorneys;
  • Performs other related functions assigned from time to time by the Deputy Government Trustee or Backlog Attorney-at-Law.
Required Knowledge/Skills/Competencies
  • Excellent interpersonal and team skills;
  • Excellent oral and written communication skills;
  • Excellent time management and organizational skills;
  • Strong knowledge of human resource practices, policies and procedures;
  • Working knowledge of relevant computer systems and applications;
  • Ability to use initiative.
Minimum Required Qualification and Experience
  • CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
  • Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per
  • minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
  • OR
  • Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
 
Applications accompanied by résumés should be submitted no later than Thursday, 29th November, 2024 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
 
Not the right fit for you?
Search for the right Course from Coursera.org using the link below and start learning!
Share on Google+ Friend Feed Linkedid Twitter Yahoo Share on facebook
Facebook Comments

Job Search Tips

  • Earn FREE Online Certifications
    Earn FREE Online Certifications There are currently a number of sites that offer certification and Diploma courses for FREE. Here are some of the courses Career Jamaica recommends for job seekers to improve their marketability in the competitive job market.  Use the links to see course info and to apply to earn a certificate…
    in Job Skills Be the first to comment! Read more...
  • This huge email mistake is preventing you from getting hired
    This huge email mistake is preventing you from getting hired   This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.? What does your E-mail Address Say to a Potential Employer About You?   Your E-Mail address matters.    Using the wrong email address when applying for a job could hurt your chances
    in Job Skills Be the first to comment! Read more...
  • Networking in the Digital Age
    Networking in the Digital Age Networking has gone completely digital. Just like they have impacted everything else in the free world, sites like Facebook and Linkedin have altered the entire structure of professional networking. Here are a few tips to help you survive in the digital networking age:
    in Job Skills Be the first to comment! Read more...
  • What You Need to Know about a Company Before a Job Interview
    What You Need to Know about a Company Before a Job Interview What You Need to Know about a Company Before a Job InterviewBefore heading to job interview, it is extremely important that candidates know as much information as possible about the Company/ Organization. Getting this information is fairly simple, and it's a good idea to memorize a few key points to bring up…
    in Job Skills Be the first to comment! Read more...
  • 5 Things You Should Never do in a Job Interview New
    5 Things You Should Never do in a Job Interview New 5 Things You Should Never do in a Job Interview Congratulations! you have just gotten called in for a job interview. You now need to know the simple ways to candidates make a bad impression during an interview. There are a few things that most Human Resource professionals agree are…
    in Job Skills Be the first to comment! Read more...

Enter your email address to stay connected with us:

Find us:


To receive updates on the latest job opportunites
Follow Carrer Jamaica on:

5296501 linkedin network linkedin logo icon
  5296516 tweet twitter twitter logo icon  5296765 camera instagram instagram logo icon  5365678 fb facebook facebook logo icon

Did You Know?

  • Career Jamaica makes it easy for you to find a job in Jamaica or the wider Caribbean.
  • There are numerous opportunities for employment in Jamaica at all job levels listed with Career Jamaica
  • Registering and viewing jobs in Jamaica with Career Jamaica is free
  • You can sign up for Career Jamaica’s free, email job updates