Job Information
Job Information
Description
New!
Senior Secretary (OPS/SS 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
26-11-2024
Job Status
Start Publishing
26-11-2024
Stop Publishing
30-11-2024
Applications are invited for the post of Senior Secretary (OPS/SS 3), Backlog Project – (Contract) in the Office of the Government Trustee, salary range $1,711,060 – $2,301,186 per annum.
Job Purpose
The incumbent is responsible for providing administrative support and secretarial services to the Backlog Project.
Key Responsibilities
Technical/Professional:
- Stamps and logs all correspondence received in the Department for the Backlog Unit;
- Logs and dispatches all correspondence leaving the Department for the Backlog Unit;
- Screens visitors and telephone calls for the Backlog Unit;
- Co-ordinates activities for meetings, transcribes and prepares Minutes of meetings for the Backlog Unit;
- Receives and passes on correspondence to relevant persons in the Backlog Unit;
- Prepares memoranda, letters, Minutes and other correspondence and transmits to the relevant officers as soon as they are available;
- Arranges meetings for the Deputy Trustee and Backlog Attorneys;
- Maintains the diaries of the Backlog Attorneys;
- Liaises with Heads of Section and personnel to facilitate administrative support for the Backlog Unit;
- Assists in compiling and reviewing monthly and annual reports for the Backlog Unit;
- Researches and provides information to the Deputy Trustee in the preparation of reports for the Backlog Unit;
- Follows up on directives given and request made by the Deputy Trustee and the other Backlog Attorneys;
- Establishes and maintains an appropriate filing system for the recording and easy retrieval of information for the backlog unit;
- Ensures the Backlog Attorney’s offices are furnished with stationery;
- Manages urgent correspondence, faxes and emails in the absence of a Head of Unit and all Attorneys;
- Performs other related functions assigned from time to time by the Deputy Government Trustee or Backlog Attorney-at-Law.
Required Knowledge/Skills/Competencies
- Excellent interpersonal and team skills;
- Excellent oral and written communication skills;
- Excellent time management and organizational skills;
- Strong knowledge of human resource practices, policies and procedures;
- Working knowledge of relevant computer systems and applications;
- Ability to use initiative.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
- Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per
- minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
- OR
- Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Applications accompanied by résumés should be submitted no later than Thursday, 29th November, 2024 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
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