Job Information Senior Asset Monitoring Officer (GMG/SEG 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Procurement
Posted 23-11-2022
Job Status
Start Publishing 23-11-2022
Stop Publishing 01-12-2022
Description
Applications are invited to fill the following vacant post in the Public Expenditure Policy Co-ordination Division, Ministry of Finance and the Public Service (MOFPS): Senior Asset Monitoring Officer (GMG/SEG 2), salary range $2,104,355 – $2,501,416 per annum and any allowance(s) attached to the post. 
 
Job Purpose
 
Under the general management and direction of the Manager, Asset Monitoring, the Senior Asset Monitoring Officer is responsible for leading team that manages the Asset Assessment and Disposal business processes, procedures, and systems in a cluster of MDAs.
 
Key Responsibilities
Technical/Professional:
  • Participates in the development and implementation of operational standards/benchmarks for assessing the worth/value and usefulness of GOJ assets by employing depreciation formulas and other scientific approaches;
  • Describes and classifies/ranks all categories of GOJ assets in keeping with implemented strategies and systems;
  • Receives, assesses, and assigns requests from MDAs to Asset Monitoring Officer in keeping with the Asset Management and Disposal business processes;
  • Appraises a wide range of GOJ assets by employing established mechanisms and protocols, including planned and unannounced site visits and inspections;
  • Recommends disposal options, as well as reviews recommendations provided by direct reports for assessed assets in accordance with operational policies and procedures; 
  • Applies and implements key business processes and toolkits relating to the disposal of motor vehicles, high value equipment/machinery, electronic devices, specialised commodities in MDAs, et.al;
  • Implements approaches to guide the redistribution or transfer of assets inter – MDAs;
  • Participates in the design, implementation and review of Delegation of Function Frameworks and Guidelines regarding asset disposal for MDAs (including statutory bodies) to ensure levels/ranges delegated are clearly communicated and adhered to;
  • Services as the point of escalation for emerging queries and issues that arise in MDAs regarding the assessment of GOJ asset stock;
  • Provides systematic operational Asset Management and Disposal advice, guidance, and business support to all MDAs;
  • Uses data collection procedures to facilitate the validation of quantitative and qualitative monitoring tools to support the operational asset management and disposal functions;
  • Conducts analysis of quantitative data as well as qualitative data on all operational asset management and disposal programme inputs, outputs and outcomes in MDAs;
  • Uses ICT solutions to track asset management and disposal performance in MDAs in accordance with delegation frameworks and monitoring and evaluation plans;
  • Compiles quantitative and qualitative monitoring results for operational asset management and disposal functions relating to MDAs;
  • Develops and Reviews Asset Disposal Schedules and Orders based on assessments conducted in accordance with SLAs and delegation frameworks;
  • Reinforces effective use of an asset management ICT systems to strengthen effectiveness and efficiency;
  • Ensures full compliance with health and safety legal requirements and procedures in respect of general asset management and disposals;
  • Liaises with Senior Executives in MDAs on plans and strategies for operational Asset Management and Disposal issues to guide policy/programme development and evaluation;
  • Remains aware of relevant Asset Management and Disposal innovation and industry trends and issues to ensure alignment with recommended changes/modifications to achieve better practice and strategic objectives.
Management/Administrative:
  • Contributes to the development of the Branch’s Strategic and Operational Plan and Budget;
  • Develops Individual Work Plans based on alignment to the Branch’s Plan;
  • Participates in sittings of the Public Administration and Appropriations Committee (PAAC)/ Public Accounts Committee (PAC), meetings, seminars, workshops and conferences as required;
  • Prepares reports and project documents as required;
  • Prepares and delivers Asset Assessment and Disposal presentations related to asset management as needed.
Human Resources:
  • Monitors and evaluates the performance of direct reports, prepares Performance Appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals;
  • Participates in the recruitment of staff for the Branch and recommends, promotion, and leave in accordance with established Human Resource policies and procedures;
  • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
  • Facilitates welfare and development of staff in the Unit;
  • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
  • Prepares and conducts presentations on role of Division/Unit for the Orientation/Onboarding Programme.
Customer Service:
  • Maintains Customer Service principles, standards and measurements;
  • Identifies and incorporates the interests and needs of customers in business process design;
  • Ensures critical success factors are identified and meets expectations;
  • Prepares Quarterly and/or Annually Customer Service reports in accordance with established standards.
  • Required Knowledge, Skills and Competencies
  • Good knowledge of Asset and Inventory Management principles and practices
  • Good knowledge of Asset Depreciation Techniques and Disposal principles and practices used in large and complex organizations
  • Good knowledge of policy and programme monitoring and evaluation frameworks 
  • Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes
  • Superior verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences
  • A high level of initiative and self-motivation
  • Demonstrated interpersonal and negotiation skills
  • Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry, and for functioning effectively on Inter-ministerial and Multi-sectoral Committees and working groups
  • Familiarity with procedures, policies and legislation governing the machinery of Government
  • Knowledge of the Government processes, including policy/programme development, financial planning, performance management systems and basic theories, principles and methods of analysis
  • Knowledge of computerized systems and software
  • Excellent interpersonal and team management skills
  • Strong analytical and problem-solving skills
  • Strong leadership skills
  • Strong customer relations skills
  • Excellent planning and organizing skills
  • Excellent judgment and decision-making skills
  • Ability to influence and motivate others
  • Proficiency in the use of relevant computer applications
Minimum Required Qualification and Experience
  • Bachelor’s Degree in Public Policy, Management Studies, Public Sector Management, Public/Business Administration, Accounting or a related discipline;
  • Four (4) years’ experience in a Private, NGO or Public Sector Management environment, working with Asset Management principles and practices.
Special Conditions Associated with the Job
  • Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions;
  • May be required to travel locally and overseas to attend conferences, seminars and meetings.
 
Applications accompanied by Résumés should be submitted no later than Wednesday, 30th November, 2022 to:
 
Senior Director, Human Resource Management and Development
Ministry of Finance and the Public Service
30 National Heroes Circle
Kingston 4
 
 
Detailed information about the position can be accessed on the Ministry’s website www.mof.gov.jm:
 
Please note that only shortlisted applicants will be contacted.
 
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