Job Information
Records Officer 1 (PIDG/RIM 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
08-07-2024
Job Status
Start Publishing
08-07-2024
Stop Publishing
15-07-2024
Applications are invited to fill the following vacant post in the Ministry of Agriculture, Fisheries and Mining: Records Officer 1 (PIDG/RIM 2) - Agricultural Land Management Division, Hope Gardens, Kingston, salary range $1,711,060 - $2,301,186 per annum.
Job Purpose
Under the direction of the Manager, Administration and Support Services (GMG/SEG 1), the Records Officer is responsible for a range of mail and Records Management functions for the Agricultural Land Management Division. The incumbent assists the Manager with clerical, financial and administrative support and prepares records and reports, as required.
Key Responsibilities
Technical/Professional:
- Establishes and implements appropriate and efficient Records Management Systems and procedures;
- Compiles information and data for statistical reports;
- Maintains index and cross references files;
- Maintains computer tracking system in respect of all incoming and outgoing documents/correspondence;
- Sorts and records outgoing mails and determines cost of postage and delivery method;
- Sorts, classifies, indexes and files correspondence on appropriate file;
- Creates new files;
- Inspects files to ensure accuracy;
- Processes incoming requests, conducts research and provides information;
- Records requests for Bring-Ups (BU’s) in the appropriate register, charges files out and sends to relevant officer;
- Assists with the annual Ministry-wide inventory of records;
- Prepares commitment and requisition forms and submits for payment;
- Updates and maintains payments and commitments electronic tracking system;
- Assists with the processing and transfer of records for inactive storage or destruction;
- Checks, prepares and submits travelling and subsistence allowance claims for payment;
- Collects invoices/estimates for goods and services;
- Maintains Petty Cash Imprest;
- Monitors and maintains stationery supplies, protective gear, cleaning agents and chemicals for the Laboratory;
- Sources pro-forma invoices from suppliers for goods and services to be submitted to the Procurement Unit for purchase of goods and services;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills;
- Good interpersonal skills;
- Ability to use own initiative;
- Customer and quality focus skills;
- Teamwork and co-operation;
- Good time management skills;
- Good planning and organizing skills;
- Integrity.
Technical:
- Knowledge of Records Management;
- Knowledge of Office Procedures;
- Knowledge of computer applications e.g. Microsoft Office Suite and other relevant software;
- Knowledge of Government’s Accounting Procedures;
- Knowledge of the Ministry’s/Government’s operation, policies and procedures.
Minimum Required Qualification and Experience
- Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.
Special Condition Associated with the Job
- Working environment involves possible exposure to dust.
Applications accompanied by résumés should be submitted no later than Monday, 15th July to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
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