Job Information
Job Information
Description
New!
Director, Accounts Payables/ Receivables & Payroll (Level 8)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Accounting
Posted
14-03-2025
Job Status
Start Publishing
14-03-2025
Stop Publishing
20-03-2025
Applications are invited to fill the following vacant post in the, National Fisheries Authority: Director, Accounts Payables/Receivables & Payroll (Level 8)
Salary range $5,198,035 - $6,990,779 per annum.
Job Purpose
Under the direct supervision of the Senior Director, Finance and Accounts (Level 10), the Director, Accounts Payables and Receivables, is responsible for the management of the procedures in respect of payroll, accounts payable and disbursements ensuring that:
proper systems of internal control exist and are being adhered to;
the Financial Administration and Audit (FAA) Act, its Regulations and Instructions are complied with;
the services of both the Authority’s internal and external clients are performed efficiently, effectively and economically
The incumbent is also responsible for the overall supervision of the Accounts Payable and Receivables Units of the Finance and Accounts Division of the Authority, and is the chief advisor to the Senior Director, Finance and Accounts on all financial matters relating to accounts payable, payroll and other funds and assets under the control of the Authority.
Key Responsibilities
Management/Administrative:
- Reviews payables operations to ensure the effectiveness and efficiency of the systems and procedures, by identifying, measuring and capturing all accounts payable relating to each period and to the financial year;
- Conducts tests to ensure that all accounts payable and accrued wages are being accurately captured and brought to account within the period to which they relate;
- Ensures that there is an adequate system for checking, certifying and authorising payments, in accordance with the FAA Act, its Regulations and Instructions
- Represents the Authority at meetings, conferences and other fora.
- Manages the quality assurance efforts to ensure that all payments are effected in accordance with the regulations.
- Participates in the preparation of the annual work programme and budget for the Finance and Accounts Division;
- Liaises with Section Heads to develop and submit the annual operational plan for the Authority;
Technical/Professional:
- Ascertains that there is an adequate system for ensuring the accurate computation and payment of salaries.
- Ensures that, where appropriate, all deadlines are met for the payment of salaries and other contractual obligations, provided that funds are available.
- Ensures that an effective, fair and proper system is in place for the prioritisation and settlement of accounts payable.
- Analyzes payment requests by checking for authenticity, cash flow and budgetary provisions.
- Ensures that an effective system is in place to prevent incidence of overdraft on any official bank account.
- Authorizes payment vouchers and monitors the preparation of cheques and wire transfers.
- Monitors the cheque register to ensure that all cheques are recorded and the register is updated.
- Creates and reviews accounts receivables reports, and ensures that records are maintained
- Reviews receivables and proactively manages the collection process
- Compiles information to support the annual statutory audit and other audits as required.
- Ensures that there is an effective system of internal control to detect and prevent corruption, fraud, irregularities, misappropriations and any other loss of public funds.
- Evaluates and capitalizes new and existing fixed assets.
- Performs month-end close activities to reconcile fixed assets and construction work in progress.
- Calculates and records monthly depreciation expenses.
- Assesses fixed asset impairment and fixed asset retirement.
- Reviews and analyzes repair and maintenance expenses for items that should be classified as capital.
- Ensures that assets disposed of and retired assets are removed from accounting records.
- Organizes and supervises periodic physical inventory of fixed assets.
Human Resource
- Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary
- Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching
- Ensures the welfare and developmental needs of staff in the Branch are clearly identified and addressed
- Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals.
- Participates in recruitment of staff for the Branch and recommends transfer, promotion and leave in accordance with established human resource policies and procedures
- Identifies training/development needs of staff and makes recommendations as required; · trains members of staff on all the complexities and intricacies regarding the preparation of the accounts;
- Ensures that staff is aware of and adheres to the policies, procedures and regulations which guides the operations of the Authority, Division and the Unit;
- Ensures that staff is provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
- Recommends vacation leave and approves departmental and sick leave for staff supervised, in keeping with established Human Resource policies;
- Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
- Conducts monthly and other ad hoc staff meetings.
- Manages performance appraisals of direct reports and submits recommendations.
- Performs any other duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Communicating effectively
- Working collaboratively
- Developing capability
- Driving continuous change and improvements
- Effective decision making
- Ensuring value for taxpayer’s money
- Providing quality service
- Strategic and analytical thinking
Technical:
- Workforce planning and talent management
- Employee relations
- Accounting
- Financial reporting
- Financial resource management
- Knowledge of regulations, legislation and policies
- Financial risk management
Minimum Required Qualification and Experience
- Association of Certified Chartered Accountant (ACCA) Level 2 or any equivalent recognized professional qualification in accounting or management
- Completion of relevant Government Accounting Courses
- At least five (5) years related accounting experience.
- BSc Degree in Accounting or Management Studies or any equivalent relevant qualification from a recognized tertiary institution
- Completion of relevant Government Accounting Courses
- At least five (5) years’ related experience in Accounting.
Special Condition Associated with the Job
- Maybe required to work long hours, weekends and public holidays
Applications accompanied by résumés should be submitted no later than Friday 21st March, 2025 to:
Senior Director Corporate Services
National Fisheries Authority
2C Newport East
Kingston 11
2C Newport East
Kingston 11
Email: fisherieshr@nfa.gov.jm
Please note that only shortlisted applicants will be contacted.
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