Job Information
Asset and Inventory Officer (GMG/AM 4)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Finance and the Public Service
Category
Procurement
Posted
29-11-2021
Job Status
Start Publishing
29-11-2021
Stop Publishing
09-12-2021
Applications are invited to fill the following post in the Corporate Planning and Administration Division, Ministry of Finance and the Public Service: Asset and Inventory Officer (GMG/AM 4) (2 positions) (Vacant), salary range $1,467,234 - 1,744,080 per annum and any allowance(s) attached to the post.
Job Purpose
Under the general supervision of the Manager, Asset, Inventory and Utilities, the Asset and Inventory Officer is responsible for the maintenance of the Ministry’s Assets and Inventory Documentary System.
Key Responsibilities
- Assists in the modernization of the Inventory Control System of the Ministry;
- Conducts activities related to Physical Inventory Counting and observation. Includes working with various Departments to perform inventory observation, reconciling physical inventories and attaching Identification Tags or other identifying number to assets;
- Receives invoices and co-ordinates with the Procurement Branch to determine value for fixed assets;
- Reviews documentation and monitors product codes to search for discrepancies; troubleshoot quantity discrepancies between stock and records;
- Receives and records new supplies as they are delivered;
- Maintains an Inventory and Registry of all assets, regularly providing updates on conditions of these assets and makes recommendation accordingly;
- Prepares and maintains records to capture items for disposal or transferred from each Department for accurate reporting;
- Prepares Location Charts for each item of furniture, equipment and machinery and have same affixed to individual office;
- Responds to requests made by staff through the Office Services Help Desk;
- Prepares supplies based on requests and creates delivery schedules accordingly;
- Manages re-order levels; places orders to replenish supplies avoiding insufficiencies or excessive surplus;
- Prepares and maintains an up to date Inventory of the Motor Vehicle Register;
- Collaborates with the Data Analyst to determine depreciation methods and useful levels of the fixed assets, maintains depreciation schedules with updates as needed;
- Monitors the movement of fixed assets throughout the Ministry;
- Concentrates and distributes various reports needed to reconcile Inventory Records;
- Removes and disposes obsolete equipment and furniture;
- Maintains asset and inventory database to include transfers and cycle counts
- Prepares monthly cash flow;
- Prepares transmittals and commitment to the Finance and Accounts Division;
- Prepares monthly reports with evidenced based data;
- Provides day to day Technical Support to end users of utilities as the first point of contact;
- Supervises the recovery of the cost of utility services deemed to the Government but was consumed for private purposes.
Required Knowledge, Skills and Competencies
- Working knowledge of Government Accounting procedures
- Sound knowledge of Asset and Inventory Management and System
- Working knowledge of the policies and guidelines of the Ministry
- Working knowledge of FAA Act
- Good knowledge of the Ministry standards and procedures
- Demonstrates sound personal and professional integrity, reflecting high ethical and moral values
Minimum Required Qualification and Experience
- Bachelor’s Degree in Management Studies, Business Administration or a related discipline;
- Training in Asset and Inventory Management;
AND
- Two (2) years related experience in a similar environment.
Applications accompanied by résumés should be submitted no later than Wednesday December 8, 2021 to:
Senior Director, Human Resource Management & Development
Ministry of Finance & Public Service
30 National Heroes Circle
Kingston 4
Email: hrapplications@mof.gov.jm
Please note that only shortlisted applicants will be contacted.
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