Job Information
Administrative Officer (GMG/AM 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Computer/IT
Posted
24-08-2024
Job Status
Start Publishing
24-08-2024
Stop Publishing
04-09-2024
Applications are invited for the post of Administrative Officer (GMG/AM 2) – (Not Vacant) in the Plant Quarantine/Produce Branch Export Complex (Montego Bay, St. James), Ministry of Agriculture, Fisheries and Mining, salary range $1,711,060 - $2,301,186 per annum.
Job Purpose
Under the direct supervision of the Manager/Plant Quarantine Produce Inspector (Montego Bay), the Administrative Officer (GMG/AM 2) is responsible for providing secretarial and administrative services to ensure the effective and efficient operations of the Unit.
Key Responsibilities
Management/Administrative:
- Generates invoices using Accounting Software;
- Prepares invoices for on-site and off-site inspections;
- Prepares monthly, quarterly, annual financial throughput and export data reports;
- Prepares and monitors payment plans for outstanding receivables;
- Prepares lodgement for transporting to the bank by courier service;
- Prepares information package for security centre;
- Photocopies documents;
- Provides training and orientation for new accounting staff;
- Attends inter-agency and staff meetings to record minutes and reproduces same for circulation;
- Attends training seminars and workshops;
- Collects all fees and charges, and issues receipts for revenue collected for services provided at the Export Complex;
- Assists in preparing status reports;
- Assists in preparing and dispatching letters and memoranda to various departments/ministries and other external agencies;
- Authorizes the release of products kept in ambient and cold storage, upon receipt of payment
- Ensures the maintenance of constant supply of stationery and other office supplies;
- Files correspondence and other materials and maintains a record of the movement of files;
- Supervises ancillary staff;
- Establishes and maintains a system for the control of files;
- Directs telephone calls and messages.
Technical/Professional:
- Provides leadership and guidance to direct report through communication and training;
- Establishes and maintains a system that fosters a culture of teamwork and commitment to the Unit;
- Performs any other related duties that are assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral communication skills;
- Excellent written communication skills;
- Good interpersonal skills;
- Good problem-solving skills and tenacity;
- Good human relations skills;
- Integrity;
- Compliance;
- Planning and organizing;
- Ability to work in teams;
- Good leadership and people skills;
- Customer and quality focus;
Technical:
- Good knowledge of basic financial accounting;
- Good knowledge of the Financial and Administration Act;
- Proficient in the use of relevant accounting and other computer applications;
- Understanding of general office procedures;
- General knowledge of the plant quarantine and produce inspection procedures.
Minimum Required Qualification and Experience
- Diploma/Certificate in Public Administration, Human Resource Management, Management Studies or Business;
- Certificate in Basic Financial Accounting;
- Computer training in relevant accounting and other computer applications;
- At least three (3) years’ experience as an Administrative Assistant.
Special Conditions Associated with the Job
- Available to work on weekends and public holidays;
- Exposure to Methyl Bromide fumigant used in the Fumigation process.
Applications accompanied by résumés should be submitted no later than Tuesday, 3rd September, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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