Job Information
Senior Procurement Officer (GMG/AM 4)
Company Information
Job Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Procurement
Posted
09-09-2024
Job Status
Start Publishing
09-09-2024
Stop Publishing
20-09-2024
[Kingston,Jamaica ]
Description
Applications are invited for the following post in the Ministry of Agriculture, Fisheries and Mining: Senior Procurement Officer (GMG/AM 4) (Not Vacant) - Procurement Branch, Hope Gardens, Kingston, salary range $2,803,771 - $3,770,761 per annum.
Job Purpose
Under the direct supervision of the Procurement Manager, the Senior Procurement Officer researches information on prices and procures goods and services requested by the various Divisions/Units.
Key Responsibilities
Management/Administrative:
- Assists the Procurement Manager to set priorities and formulates procedures;
- Advices the Procurement Manager of suppliers’ reliability/suitability and performance;
- Attends meetings of the Procurement and Contracts Committee in the absence of the Procurement Manager;
- Provides guidance to internal/external customers on the Ministry’s procurement policies and procedures;
- Develops priority settings for the client;
- Ensures that cheques are collected by the supplier once goods are received in good condition and according to the purchase order;
- Ensures that procurement practices conform with the relevant Acts;
- Establishes and maintains an inventory listing of equipment bought.
Technical/ Professional:
- Sources suitable and registered suppliers from which to purchase;
- Ensures that purchases are made within the procurement guidelines given by the Ministry of Finance;
- Investigates suppliers’ performances, capability, and how competitive their prices are;
- Seeks pro-forma invoices from reputable suppliers and follows up until they are received;
- Issues purchase orders and ensures that they are zero-rated by the General Consumption Tax Officer;
- Prepares commitment and payment vouchers and submits them for payment;
- Monitors orders to ensure payment;
- Collects items and ascertains that quality and quantity are received in accordance with purchase order;
- Ensures that supplies are delivered and that items are properly accounted for;
- Maintains records of goods in storage, prior to delivery, to the various departments;
- Maintains a filing system for significant documents;
- Assists with typing letters and reports as directed by the Procurement Manager;
- Photocopies collates and files documents;
- Collects receipts and clears advance payments;
- Liaises with internal and external customers;
- Checks Pro-Forma Invoices for correctness before sending them to the Procurement Manager;
- Prepares and submits documents to Accounts Division for the clearing of advances.
Other:
- Attends meetings of Procurement and Contracts Committees in the absence of the Procurement Manager;
- Represent the Unit at meetings and other occasions as required;
- Performs any other duties as directed by the Procurement Manager and Head of the Unit.
Required Knowledge, Skills, and Competencies
Core:
- Good oral communication skills
- Good written communication skills
- Ability to work as a team
- Ability to work on own initiative
- Good interpersonal skills
- Good customer and quality focus skills
- Good planning and organizing skills
Technical:
- Good knowledge of the GOJ Procurement Act and Guidelines
- Good knowledge of the stipulations of the FAA Act.
- Good knowledge of the Ministry’s Policies, Practices, and Procedures.
- Proficiency in the relevant computer applications.
Minimum Required Qualification and Experience
- Diploma in Business Administration or Management Studies
- Sound knowledge of Government Procurement Procedures and Financial Regulations
- Two (2) years’ experience in Procurement
- Two (2) years’ experience in Administration
- Certificate in Public Procurement/Public Administration
- Three (3) years’ experience in Procurement
- Two (2) years’ experience in Administration
- MIND Certification in Procurement and Supplies Management
- Three (3) years’ experience in Procurement
- Two (2) years’ experience in Administration
Special Condition Associated with the Job
- The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions;
- May be required to work beyond normal working hours at times;
- May be required to travel locally to attend conferences, seminars and meetings.
Applications accompanied by résumés should be submitted no later than Thursday, 19th September, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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