Job Information Administrative Assistant (GMG/AM 3) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Ministry of Agriculture and Fisheries
Category Administrative
Posted 16-02-2024
Job Status
Start Publishing 16-02-2024
Stop Publishing 23-02-2024
Description
Applications are invited to fill/be assigned to the following posts in the Ministry of Agriculture, Fisheries and Mining: Administrative Assistant (GMG/AM 3) (2 posts) (Not Vacant) - Policy, Planning & Project Management Division, salary range $1,984,305 to $2,668,670 per annum.
 
Job Purpose
 
Under the direction of the Senior Director, Agricultural Economic Planning (SOG/ST 9), the Administrative Assistant (GMG/AM 3) is responsible for the provision of administrative support for the Section and liaises with other Divisions, Branches, and External Agencies on behalf of the Senior Director. The incumbent is also required to maintain a proper filing system to facilitate easy access and security of files thus ensuring the smooth operation of the Section. Additionally, the incumbent provides support for the preparation of the Division’s plans and reports as well as for meetings and events planning.
 
Key Responsibilities
Management/Administrative:
 
  • Receives, reads, and screens incoming correspondence and reports; makes preliminary assessment of material and follows up to ensure that action is completed;
  • Accesses and sends e-mails via the Internet;
  • Assembles and disseminates information to internal and external personnel as requested;
  • Performs a range of administrative duties including preparing invoices, estimates, coordinating meetings, etc.;
  • Receives and screens visitors prior to audience with the Senior Director;
  • Manages the Senior Director’s Appointment Diary including liaising with internal and external personnel as necessary;
  • Responds to requests, inquiries, and complaints from organizations and the general public;
  • Refers persons to the relevant officers and follows through on the resolution of issues;
  • Produces documents and reports and transcribes Minutes for circulation;
  • Conducts research, collates, sorts, and disseminates information as required;
  • Researches and collates documents for conferences and press briefings;
  • Responds to routine correspondence;
  • Monitors matters that have been passed to Officers’ desks for action;
  • Accompanies the Senior Director to meetings, seminars, and conferences, takes notes, and records Minutes, as required;
  • Arranges meetings, conferences, and other events as directed by the Senior Director by notifying participants, arranging accommodation, preparing agendas and material for presentation and information;
  • Writes itineraries and arranges site visits;
  • Prepares and processes documents; reviews for accuracy and completeness; updates information and makes the required changes;
  • Proofreads and edits documents prepared for the Senior Director’s signature;
  • Ensures compliance within budgetary constraints;
  • Keeps records of all deadlines to be met and important matters to be dealt with and interfaces with the relevant officers;
  • Performs any other related duties which may be assigned by the Senior Director.
Required Knowledge, Skills and Competencies
Core:
  • Good interpersonal skills.
  • Good oral and written communication skills.
  • Excellent customer and quality focus skills
  • Good presentation skills.
  • Good problem-solving and decision-making skills.
  • Good planning and organizing skills
  • Good analytical thinking,
  • Excellent teamwork, and cooperation
  • Ability to demonstrate a high level of initiative and integrity.
  • Ability to demonstrate a high level of confidentiality, and professionalism
Technical:
  • Good knowledge of general office administration and procedures.
  • Good Minutes and Report writing skills.
  • Ability to transcribe material in a clear, accurate and an acceptable manner.
  • Good records and file management skills.
  • Proficiency in the use of Microsoft applications.
  • Sound knowledge of manual and web-based research techniques.
  • Good knowledge of the operations of the Government/ Ministry
  • Proficiency in speed writing and typewriting would be an asset
Minimum Required Qualification and Experience
  • Associate Degree in Management/ Public Administration or a related field in the Social Sciences or the Arts or
  • equivalent qualifications
  • Three (3) years’ experience in an administrative capacity.
  • Diploma in Management/ Public Administration or a related field in the Social Sciences or the Arts or equivalent
  • qualifications
  • Four (4) years’ experience in an administrative capacity.
Special Conditions Associated with the Job
  • May be required to travel with the Senior Director to meetings, conferences, and seminars Island wide.
  • Required to meet tight deadlines
  • May be required to work on weekends and holidays.
Applications accompanied by résumés should be submitted no later than Thursday 22nd February, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
 
 
 
Not the right fit for you?
Search for the right Course from Coursera.org using the link below and start learning!
Share on Google+ Friend Feed Linkedid Twitter Yahoo Share on facebook
Facebook Comments

Job Search Tips

  • Earn FREE Online Certifications
    Earn FREE Online Certifications There are currently a number of sites that offer certification and Diploma courses for FREE. Here are some of the courses Career Jamaica recommends for job seekers to improve their marketability in the competitive job market.  Use the links to see course info and to apply to earn a certificate…
    in Job Skills 6 comments Read more...
  • This huge email mistake is preventing you from getting hired
    This huge email mistake is preventing you from getting hired   This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.? What does your E-mail Address Say to a Potential Employer About You?   Your E-Mail address matters.    Using the wrong email address when applying for a job could hurt your chances
    in Job Skills 1 comment Read more...
  • Networking in the Digital Age
    Networking in the Digital Age Networking has gone completely digital. Just like they have impacted everything else in the free world, sites like Facebook and Linkedin have altered the entire structure of professional networking. Here are a few tips to help you survive in the digital networking age:
    in Job Skills Be the first to comment! Read more...
  • What You Need to Know about a Company Before a Job Interview
    What You Need to Know about a Company Before a Job Interview What You Need to Know about a Company Before a Job InterviewBefore heading to job interview, it is extremely important that candidates know as much information as possible about the Company/ Organization. Getting this information is fairly simple, and it's a good idea to memorize a few key points to bring up…
    in Job Skills Be the first to comment! Read more...
  • 5 Things You Should Never do in a Job Interview New
    5 Things You Should Never do in a Job Interview New 5 Things You Should Never do in a Job Interview Congratulations! you have just gotten called in for a job interview. You now need to know the simple ways to candidates make a bad impression during an interview. There are a few things that most Human Resource professionals agree are…
    in Job Skills Be the first to comment! Read more...

Enter your email address to stay connected with us:

Find us:


To receive updates on the latest job opportunites
Follow Carrer Jamaica on:

5296501 linkedin network linkedin logo icon
  5296516 tweet twitter twitter logo icon  5296765 camera instagram instagram logo icon  5365678 fb facebook facebook logo icon

Did You Know?

  • Career Jamaica makes it easy for you to find a job in Jamaica or the wider Caribbean.
  • There are numerous opportunities for employment in Jamaica at all job levels listed with Career Jamaica
  • Registering and viewing jobs in Jamaica with Career Jamaica is free
  • You can sign up for Career Jamaica’s free, email job updates