Job Information Administrative Assistant (GMG/AM 3) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Administrative
Posted 23-11-2021
Job Status
Start Publishing 23-11-2021
Stop Publishing 04-12-2021
Description
Applications are invited to fill the following vacant post of Administrative Assistant (GMG/AM 3), in the University Council of Jamaica, salary range $1,229,060 – $1,460,966 per annum and any allowance(s) attached to the post.
 
Job Purpose
 
The Administrative Assistant is responsible for providing administrative support to ensure that the operations of the Office are effective and efficient in relations to communications and work assignments between the Director(s) and his/her direct report(s), the Executive Director, The Board, Ministry, other agencies, other government entities and the general public.
 
Key Responsibilities
  • Composes and duplicates letters, memoranda, and reports;
  • Answers phones, re-routes calls to the correct person and takes messages;
  • Files and retrieves records, documents or reports;
  • Researches and collates data to prepare documents for review;
  • Assists in preparing for meetings;
  • Schedules meetings, reserves rooms and requests refreshment for meetings;
  • Records and produces accurate Minutes of meeting and prepares Action Sheet for circulation;
  • Ensures an effective Filing System is maintained of all files and records;
  • Schedules appointments and maintains Director’s/Manager’s/Supervisor’s calendar;
  • Processes mails including receiving, sorting, logging and distributing incoming and outgoing mails, correspondences and packages;
  • Prepares materials for workshops, conferences, meetings and duplicates/collates;
  • Maintains Attendance Reports, Leave Records, Trip Records and logs of meetings;
  • Proofreads and edits documents;
  • Maintains and processes forms;
  • Monitors office supplies; orders and re-stocks as needed;
  • Performs other duties assigned.
Required Knowledge, Skills and Competencies
  • Good knowledge of Office Practices and Procedures
  • Ability to maintain strict confidentiality
  • Excellent typing skills
  • Ability to speed write, record Minutes and transcribe meeting Minutes
  • Good Records Management skills
  • Ability to maintain calendars and schedule appointments
  • Excellent time management, planning and organizing skills
  • Good interpersonal and customer service skills
  • Ability to prioritize, work under pressure and meet deadlines
  • Good oral and written communication skills
  • Team and result oriented
  • Proficient in Microsoft Office Applications
Minimum Required Qualification and Experience
  • Diploma/Certificate in Administrative Management, Management Studies or Public Administration.
  • Certificate/Diploma in Secretarial Studies would be an asset;
  • At least three (3) years working experience in an Administrative or Secretarial field.
Applications accompanied by résumés should be submitted no later than Wednesday December 1, 2021 to:
Director, Human Resource & Administration,
The University Council of Jamaica
31 Windsor Avenue
Kingston 5
 
Please note that only shortlisted applicants will be contacted.
 
Share on Google+ Friend Feed Linkedid Twitter Yahoo Share on facebook
Facebook Comments

Job Search Tips

  • This huge email mistake is preventing you from getting hired
    This huge email mistake is preventing you from getting hired   This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.? What does your E-mail Address Say to a Potential Employer About You?   Your E-Mail address matters.    Using the wrong email address when applying for a job could hurt your chances
    in Job Skills Be the first to comment! Read more...
  • Networking in the Digital Age
    Networking in the Digital Age Networking has gone completely digital. Just like they have impacted everything else in the free world, sites like Facebook and Linkedin have altered the entire structure of professional networking. Here are a few tips to help you survive in the digital networking age:
    in Job Skills Be the first to comment! Read more...
  • What You Need to Know about a Company Before a Job Interview
    What You Need to Know about a Company Before a Job Interview What You Need to Know about a Company Before a Job InterviewBefore heading to job interview, it is extremely important that candidates know as much information as possible about the Company/ Organization. Getting this information is fairly simple, and it's a good idea to memorize a few key points to bring up…
    in Job Skills Be the first to comment! Read more...
  • 5 Things You Should Never do in a Job Interview New
    5 Things You Should Never do in a Job Interview New 5 Things You Should Never do in a Job Interview Congratulations! you have just gotten called in for a job interview. You now need to know the simple ways to candidates make a bad impression during an interview. There are a few things that most Human Resource professionals agree are…
    in Job Skills Be the first to comment! Read more...

Enter your email address to stay connected with us:

Please enable the javascript to submit this form

Find us on:

 
Image result for facebook icon  Image result for twitter  Image result for linked in  Image result for google plus logo

Did You Know?

  • Career Jamaica makes it easy for you to find a job in Jamaica or the wider Caribbean.
  • There are numerous opportunities for employment in Jamaica at all job levels listed with Career Jamaica
  • Registering and viewing jobs in Jamaica with Career Jamaica is free
  • You can sign up for Career Jamaica’s free, email job updates