Job Information
Senior Secretary (OPS/SS 3)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Computer/IT
Posted
23-07-2024
Job Status
Start Publishing
23-07-2024
Stop Publishing
30-07-2024
Applications are invited for the following post in the Ministry of Agriculture, Fisheries and Mining: Senior Secretary (OPS/SS 3) (Not Vacant) - Public Gardens and Zoo Branch, Hope Gardens, Kingston 6, salary range $1,711,060 – 2,301,186 per annum.
Job Purpose
Under the supervision of the Superintendent, the Senior Secretary is responsible for providing administrative/secretarial services to facilitate the efficient operation of the Branch.
Key Responsibilities
Management/Administrative:
- Takes dictation and reproduces letters, memoranda, cabinet notes/submissions, certificates, gazette notices, and reports from draft;
- Attends meetings to record Minutes and reproduce same for circulation;
- Responds to routine and other correspondence;
- Files correspondence and other materials and maintains a record of the movement of files;
- Establishes and maintains a system for the control of confidential files;
- Makes photocopies/faxes documents;
- Maintains diary and schedules appointments and meetings;
- Receives and screens visitors and ensures that they are directed to the relevant officers or office;
- Accesses and sends e-mail via internet;
- Directs telephone calls and messages;
- Research, assembles and disseminates information to internal and external personnel, as requested;
- Performs any other related duties, that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good interpersonal skills;
- Good teamwork and cooperation skills;
- Good oral and written communication skills;
- Excellent customer and quality focus skills;
- Good problem-solving and decision-making skills;
- Good planning and organizing skills;
- Good conflict-management skills.
Technical:
- Proficient in relevant Software Applications;
- Sound knowledge of Web-based Research Techniques;
- Knowledge of the operations of Government/Ministry’s policies and procedures.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute,
plus four to five (4-5) years’ general office experience; - Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for
National Development, plus four to five (4-5) years’ general office experience;
OR - Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Special Condition Associated with the Job
- May be required to work beyond normal office hours.
Applications accompanied by résumés should be submitted no later than Monday, 29th July, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
Facebook Comments
