Job Information
Technical Co-ordinator (GMG/SEG 1)
Company Information
Job Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Justice
Category
Human Resources
Posted
18-03-2025
Job Status
Start Publishing
18-03-2025
Stop Publishing
26-03-2025
[Kingston,Jamaica ]
Description
Applications are invited for the following posts in the Ministry of Justice (MOJ): Technical Co-ordinator (GMG/SEG 1) (Vacant) – Corporate Services Division
Salary range $3,501,526 – $4,709,163 per annum.
Job Purpose
Under the direction of the Principal Director, Corporate Services, the Technical Coordinator provides high level technical, strategic co-ordination and interface among the organisational Units in the Central Ministry, Court Administration Division, Attorney Generals Department and Office of the Director of Public Prosecutions, to enhance the efficiency of the Principal Director’s Office and the operations of the Division in general. The Technical Co-ordinator analyses technical reports and provides briefings for urgent attention of the Principal Director, as well as undertaking research and special projects to support the work of the Division.
Key Responsibilities
Technical/Professional:
- Researches and critically analyses a range of issues including, but not limited to, corporate services matters to guide the decision-making processes of the Division, in support of the efficient management of the MOJ;
- Provides high quality and confidential executive administrative and technical support to the Principal Director, Corporate Services;
- Manages the preparation of technical correspondence, Cabinet Submissions, briefings, reports, presentations and documents, to ensure high quality and achieved within the set timeframes;
- Prepares Cabinet Submissions and Ministry Papers on behalf of the Principal Director, Corporate Services;
- Examines and quality assures annual reports and other statutory reports for the Ministry, its Departments and Agencies;
- Examines and quality assures documents prepared by MDAs for the signature of the Principal Director, Corporate Services and Permanent Secretary;
- Responds to queries by analysing reports and preparing responses accordingly;
- Co-ordinates and collaborates with other programme managers in the Ministry on projects and assignments, to ensure timely responses;
- Exercises competent relationship management and influence to negotiate changes in priorities and delivery of urgent matters;
- Guides the effective management of correspondence, including ensuring accurate management and tracking;
- Assists with requests, collects and collates information from internal and external stakeholders;
- Prepares technical agendas, papers and Minutes, monitors and undertakes follow-up actions;
- Monitors responses to queries from the Auditor General, Contracts Commission and Office of the Contractor General, by communicating with relevant officers in the MOJ and its portfolio agency, and ensures the provision of prompt and accurate information and data;
- Assists with financial management and tracking of Corporate Services accounts in the MOJ including tracking invoices and monitoring the payment of suppliers to ensure accurate expenditure reconciliation and budget management;
- Monitors and reviews outstanding technical issues to ensure that matters are drawn to the attention of the Principal Director, Corporate Services in a timely fashion;
- Plans and executes Corporate Services related projects, as determined by the Principal Director;
- Interacts/Networks directly with the offices of the Permanent Secretary, Directors General, Heads of Agencies and Senior Officials of Government to ensure that matters in relation to the work of the Ministry is expeditiously undertaken/addressed;
- Represents the Corporate Services Division in all forms of communication, maintaining good working relationships and networks with internal and external stakeholders, outside contractors and clients;
- Demonstrates a strong customer service focus and quality communication and output in all interactions with key stakeholders and external contacts;
- Ensures all requests by the Corporate Services Division are given top priority and that requests are accurately communicated to the Principal Director, Corporate Services and other relevant staff/stakeholders;
- Keeps up to date with issues that may impact the Corporate Services Division and stakeholders, and actively participate, as a team member, contributing to and undertaking special projects and activities, as required;
- Maintains knowledge of the Division’s operations, working knowledge of the policies, procedures, practices and protocols to be able to respond appropriately to enquiries, requests or issues.
Management/Administrative:
- Develops Individual Work Plans based on alignment to the overall plan for the section;
- Participates in meetings, seminars, workshops and conferences, as required;
- Prepares reports and programme documents, as required;
- Maintains customer service principles, standards and measurements.
Human Resources:
- Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
- Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding Programme;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
- Good knowledge of Corporate Services or Operations Management principles and practices in the GOJ
- Working knowledge of statutes, legislation, regulations, policies and procedures that guide the operations of the section
- General knowledge in Budget Cash Flow preparation
- Knowledge of research and statistical methods and techniques
- Knowledge of the principles and practices of public administration
- Ability to interface with senior government officials, both locally and internationally
- Ability to multitask, work under pressure and meet tight deadlines
- Ability to think and act strategically across a wide range of functions
- Ability to exercise sound judgment and conviction of purpose in unfavourable or unpopular situations.
Minimum Required Qualification and Experience
- Bachelor’s Degree in Management Studies, Public/Business Administration, or related social sciences;
- Two (2) years’ experience in a fast-paced Office/Operational Management environment.
Applications accompanied by Résumés, along with the name, telephone number and email address of two (2) references (one must be a former/current supervisor), should be submitted no later than Thursday, 27th March, 2025 to:
Senior Director
Human Resource Management and Development
Ministry of Justice
61 Constant Spring Road,
Kingston 10
Website: https://moj.gov.jm/careers/apply
Please note that only shortlisted applicants will be contacted.
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