Job Information
Snr HR Coordinator - Kingston (Waterloo)
Company Information
Job Information
Job Type
Full-time
Department
Kingston - Waterloo
Category
Computer/IT
Posted
09-12-2024
Job Status
Start Publishing
09-12-2024
Stop Publishing
09-01-2025
[Kingston,Jamaica ]
Description
Snr HR Coordinator
Job Description
ESSENTIAL FUNCTIONS:
ESSENTIAL FUNCTIONS:
The following are specific responsibilities and contributions critical to the successful performance of the position:
- Employee Recruitment, On-Boarding & Separation
Manages or coordinates recruitment efforts. (application reviews, interviews setup
and coordination...). - Execute all recruitment activities in a timely manner.
- Prepare all new hire packages, to include offer letters, policies and procedures etc.
- Manage the new hire orientation & onboarding process.
- Maintain communication with all stakeholders regarding this process.
- Assist with the creation of job descriptions as required.
- Administers pre-employment tests and conducts reference checks.
- Processes all employment separations documents and assist with exit interviews.
Benefits Administration
- Assist with the onboarding and termination of team members on the respective company benefit plans.
- Assist with the processing of payments and payment calculations.
- Assist with the negotiations of employee benefits.
- Manage the overall employee benefits program.
- Manage the annual employee uniform process, liaising with store managers to ensure
employee data is collected accurately and in a timely manner. - Correspond with our uniform suppliers and printers to ensure all timelines are agreed
upon and kept. - Communicate all benefits changes to team members in a timely manner.
Employee Relations
- Receive and process all reported employee disciplinary matters. This includes the revision of incident reports against our existing policy and code.
- Prepare and sign disciplinary hearing letters and evidence bundles.
- Manages and track all employee disciplinary actions.
- Address all employee questions and concerns regarding company policies,
procedures, employee contracts, work schedules, etc. - Assist with progressive disciplinary matters / employee coaching.
- Prepare and execute all employee request for job letters, recommendations etc.
- Assist with processing employee data in a timely manner and submit to payroll
- Monitor absenteeism report and ensures proper documentation and corrective measures are taken.
Employee Engagement
- Work with the HR Managers and Store Managers to create unique employee
engagement experience, both at the store level and company-wide. - Assist with the preparation, implementation, execution and drive of engagement
activities. - Administers various HR plans and procedures across the organization.
- Collect and compile information for quarterly HR newsletter.
- Conceptualise and maintains monthly/quarterly HR employee awareness initiatives.
Employee Birthdays & Anniversary: -
- Create and maintain employee birthday and anniversary policy.
- Ensure employee anniversary and birthday tokens are issued in a timely manner.
- Ensure employee birthdays and anniversary reminders are setup via HR Source
database and reminders sent to their respective managers calendar on a monthly
basis.
Training Development
- Assist with the planning and execution of all employee training activities, both
internally and externally (These activities may occur outside of Jamaica).
Performance Management
- Assist with the training, development, implementation and execution of all PMAS -
performance management appraisal systems. - Assist’s with monitoring employee’s performance appraisals.
- Assist with the implementation and continuous improvement efforts of the Fontana
- Internship & Mentorship Program (FIP / FMP).
- HR & Company Policy Implementation
- Assists the department in executing HR programs, policies and procedures for
employees. - Keep abreast of all changes in company policies and procedures, across all
departments. - Assist with the creation and communication of policy changes and amendments.
Labour Law Compliance
- Maintain a firm knowledge of all relevant labour laws.
- Ensure compliance with labour relations code and IR practices.
- General HR Task
- Coordinate drafting and distribution of HR communications including office memos,
letters, and other notices. - Conducts file audits to ensure accuracy of HR data and corrects discrepancies.
- Assist with compiling reports from HR Source as requested.
- Manage employee biometric clocking system and update as is necessary.
- Maintains and coordinates employee recognition programs.
- Maintaining an up-to-date HRIS and manual information system.
- Maintains, updates and distributes the employee internal directory list.
- Maintain general office management functions including mail, scheduling meetings, perform routine clerical/secretarial/receptionist functions such as typing, filing, photocopying, scanning, greeting visitors, etc.
- Process employee gift certificates as is required.
- Print and maintains sufficient copies of the employee handbook for issuance to team
members. - Participates in developing department goals, objectives and systems.
- Participates in administrative staff meetings and attends other meetings and seminars as requested.
- Recommends new approaches, policies and procedures to continuously improve efficiency of the department and service to our internal customers.
- Performs other related or reasonable duties as is required and assigned.
SUPPORTIVE FUNCTIONS:
- In addition to performance of the essential functions above, this position may be required to
perform a combination of other supportive functions, to be solely determined by the manager
based upon the requirements of Fontana Limited and the assigned department.
Other:
- In order to properly service our clients, you may be required to work outside of our scheduled
business hours. - Timely execution of duties in keeping with pre-arranged schedule.
- Care and diligence in protecting the organization’s assets
- Utmost confidentiality in dealing with all matters via the HR Department
Job Requirement
COMPETENCIES; EXPERIENCE; EDUCATION OR CERTIFICATION
COMPETENCIES; EXPERIENCE; EDUCATION OR CERTIFICATION
- Bachelor’s Degree in HR or Business Administration
- At least three (3) years’ experience in HR & Diploma in HR can be substituted for the above.
- Firm knowledge of Jamaica Labour Laws and IR practices
- Experience with HR policies & procedures
- Competent in the use of a Human Resource Information System (HRIS)
- Certificate in Customer Service
- Owning a reliable motor vehicle would be an asset
SKILLS AND KNOWLEDGE
- The candidate must be knowledgeable on the Jamaica Labour laws and have strong customer
service skills in order to properly handle any queries regarding payroll. S/He must be familiar
with working in a highly confidential manner, value integrity, have a responsible approach and a strong focus on accuracy and attention to detail. - A positive attitude to continued learning
- Knowledge of HR software and applications
- Strong communication skills with proficiency in Microsoft Excel.
- Work efficiently and accurately
- Good time management skills with the ability to prioritize and work towards deadlines
- Good presentation skills
- Possess strong self-management skills.
- Take ownership role, be a team player and create a strong corporate culture.
Personal Characteristics
- Excellent interpersonal and team skills, extremely collegial
- Outstanding communications skills, written and oral
- Dependable and trustworthy.
- Must be outspoken
- Active Listener
- Strategic Thinker
- Good judgement
- Must be assertive
- Demonstrates flexibility
- Show enthusiasm with the staff
- Values diversity of thought, backgrounds and perspectives
- Ability to multi-task while maintaining vigilant attention to detail
- Integrity/ethics beyond reproach
- Constantly looking to apply best practices
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