Job Information
Job Information
Description
New!
Senior Secretary (OPS/SS 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
20-01-2025
Job Status
Start Publishing
20-01-2025
Stop Publishing
29-01-2025
Applications are invited for the following post in the Ministry of Local Government and Community Development: Senior Secretary (OPS/SS 3) (Vacant) - Hazard Mitigation and Risk Management Division
Salary range $1,711,060 - $2,301,186 per annum.
Job Purpose
Reporting to the Senior Director, Hazard Mitigation and Risk Management, the incumbent is responsible for providing secretarial services and managing the routine functions of the office.
Key Responsibilities
Technical/Professional:
- Receives, opens, sorts and distributes incoming correspondence, files and other materials;
- Maintains an electronic data retention and tracking system;
- Types letters and memoranda for the Senior Director;
- Types letters for distribution;
- Prepares response from correspondence for signature;
- Maintains an appointment diary/calendar to facilitate smooth and effective communication between the Senior Director and internal/external customers;
- Develops and maintains a filing system to facilitate easy access and retrieval;
- Follows up on files and correspondence leaving the office;
- Researches files for data relevant to Local Government Authorities and prepares status report;
- Takes and transcribes Minutes of meetings and distributes to the relevant officers;
- Takes/screens and makes telephone calls;
- Provides prompt, efficient and effective delivery of support services;
- Requests stationery for all officers in the Unit;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills
- Excellent planning and organizing skills
- Excellent customer relations skills
- Good interpersonal skills
Functional:
- Excellent knowledge of protocol for meetings
- Excellent shorthand and typing skills
- Proficiency in the relevant computer applications
- Good knowledge of filing systems and methods
- Sound planning and organizing skills
- Sound judgment and initiative
Minimum Required Qualification and Experience
- CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
- Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National
- Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Applications accompanied by résumés should be submitted no later than Tuesday, 28th January, 2025 to:
Senior Director
Human Resource Management and Development
Ministry of Local Government and Community Development
61 Hagley Park Road
Ministry of Local Government and Community Development
61 Hagley Park Road
Kingston 10
Email: hrd@mlgcd.gov.jm
Please note that only shortlisted applicants will be contacted.
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