Job Information
Senior Human Resource Officer-Staffing (GMG/SEG 1)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Education, Youth and Information
Category
Human Resources
Posted
02-12-2023
Job Status
Start Publishing
02-12-2023
Stop Publishing
12-12-2023
Applications are invited to fill the following vacant post in the Corporate Services - Human Resource Management and Development Branch, Ministry of Education and Youth: Senior Human Resource Officer (GMG/SEG 1), salary range $3,094,839 - $4,162,214 per annum.
Job Purpose
Under the general direction of the Director, Human Resource Management (HRM), the Senior Human Resource Officer is responsible for providing management support and advice as it relates to recruitment and selection activities and other staffing arrangements in accordance with Government regulations and policies to Divisions across the Ministry, Regions and Agencies.
Key Responsibilities
Technical/Professional:
- Manages the workforce planning processes by undertaking data collection and conducting analysis to determine workforce numbers, skills and needs to meet the objectives of the divisions in the Ministry;
- Manages the recruitment processes such as advertisement, assessment of applications, administering of assessments, arrangement of interview for positions;
- Undertakes recruitment activities for senior level staff as directed;
- Conducts and provides assistance with shortlisting of candidates and preparing for and arranging interviews;
- Reviews and develops submissions for the attention of the Director, HRM to be presented at the Human Resource Management and Human Resource Executive Committees;
- Acts on the actions of the HRMC and HREC by reviewing and preparing letters of offer, employment contracts and new employee packs for successful candidates;
- Liaises with unsuccessful candidates to provide feedback where required;
- Reviews and collates recruitment paperwork, create new employee personnel files (electronic and hard copy) and input new employee details into the MYHR+;
- Liaises with the Finance & Accounts and ICT teams to make on-boarding arrangements;
- Updates and maintains the people management/HR records of employees on matters such as establishment gaps, vacancy levels, salaries and prepares associated management reports;
- Updates and maintains people management/HR records tracking employment history, promotions, transfers, salaries, etc.;
- Provides advice and information to management and employees on people management/HR personnel policies and procedures, including establishment level, appointment, acting arrangements, promotions, reassignment, compensation, equal opportunity, etc.;
- Supports the implementation of organizational changes resulting from industrial relations legislation, revised organizational and classification structures or technological changes;
- Provides input and support to the development and maintenance of recruitment and establishment procedures, guides, resources and tools to support divisions in related activities;
- Creates and maintains records in electronic formats in line with records management requirements to ensure all required records are retained and can be readily accessed;
- Guides the employee on-boarding experience of new employees for assigned areas and refer employees for induction and orientation by the Human Resource Development Section;
- Assists with developing and maintaining the Job Enrichment and Succession Planning Programmes for the Ministry;
- Supports the broader HRM&D team concerning brainstorming, professional development initiatives and workload support as required;
- Manages the resignation process by:
- Reviewing documents to establish that they were routed through the appropriate channels;
- Conducting Exit Interviews and retrieves any work-related material that was issued to the employee;
- Ensuring that the relevant Units are informed about the resignation including the Payables and Payroll Branch.
- Manages the renewal, amendment and extension of contracts for staff working on special projects and on contracts;
- Provides administrative support and guidance to the Human Resource (HR) Sub- Committee and the HR Management Committee;
- Contributes to development of HR metrics which will assess the effectiveness of HRM policies and practices;
- Prepares submissions to the Ministry of Finance and the Public Service for approvals related to staffing;
- Develops and maintains an updated separation list to track retention and attrition rates;
- Keeps current with emerging HR changes, legislative and industry requirements to deliver high level support.
Management/Administrative:
- Supports the Director with preparing the Unit’s Annual Budget and Corporate/Operational
Plan; - Attends meetings, conferences, seminars to address HRM matters and executes directives as necessary;
- Prepares Human Resource Sub-Committee Reports;
- Prepares Monthly and Annual Reports;
- Generates workforce statistics, reports and analysis on recruitment activities, establishment, retention, diversity and related information highlighting trends and current or emerging issues to inform senior managers in their decision making;
- Leads, prioritises and manages the day-to-day operation of staff to ensure the effective management of operations and that goals and objectives are being met;
- Ensures adherence to standard operating procedures and policies to maximize efficiency and work quality;
- Maintains customer service principles, standards and measurements;
- Identifies development programmes and makes recommendations for direct reports to attend such programmes;
- Participates in enterprise bargaining talks where employees, management and unions discuss the development of specific work arrangements and conditions;
- Analyses the skills and qualities required for each job and provide feedback to the Director, OD and Change Management to inform the development/revision of Job Descriptions/Specifications and Duty Statements;
- Performs any other related duties that may be assigned from time to time by the Director, Human Resource Management.
Human Resource:
- Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and discipline;
- Evaluates and monitors the performance of staff in the Section and implements appropriate strategies;
- Co-ordinates the development of Individual Work Plans and recommends performance targets for the staff assigned;
- Participates in the recruitment and training of staff of the Section;
- Recommends training, promotion and approves leave in accordance with established Human Resource Policies and Procedures;
- Identifies skills/competency gaps and contributes to the development of Succession Planning for the Division to ensure adequate staff capacity;
- Monitors the performance of staff and facilitates the timely and accurate completion of the Staff Annual Performance Appraisals and other periodic reviews;
- Recommends disciplinary measures in keeping with established guidelines/practices
Required Knowledge, Skills, and Competencies
Core:
- Excellent interpersonal skills;
- Good interviewing and counselling skills;
- Excellent judgment, decision making and problem solving skills;
- Strong oral and written communication skills;
- Confidentiality and integrity;
- Ability to work as part of a team and on own initiative;
- Results and detailed-oriented;
- Strong customer service skills;
- Strong time management skills;
- Excellent planning and organizing skills;
Technical:
- Knowledge of the principles of Public Sector management;
- Sound knowledge of Human Resource Management principles and practices;
- Knowledge of the Public Service Regulations, Staff Orders 2004;
- Excellent presentation skills;
- Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD;
- Knowledge of OSC Recruitment and Selection Manual.
- Proficiency in Microsoft Office Suite including Word, Excel and PowerPoint and HRMIS
- Minimum Required Qualification and Experience
- Bachelor’s Degree in Human Resource Management/Public Administration or equivalent qualification;
- Two (2) years’ related experience, preferably in the Public Service;
- Training in Supervisory Management would be an asset.
Special Condition Associated with the Job
- May be required to work beyond normal working hours;
- May be required to work on public holidays/weekends;
- Required to have a valid Driver’s Licence and a reliable motor vehicle.
Applications accompanied by Résumés should be submitted no later than Tuesday, 12th December, 2023 to:
Director, Human Resource Management
Ministry of Education and Youth
2- 4 National Heroes Circle
Kingston 4
Ministry of Education and Youth
2- 4 National Heroes Circle
Kingston 4
Email: jobapplications@moey.gov.jm
Please note that only shortlisted applicants will be contacted.
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