Job Information Secretary (OPS/SS 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Computer/IT
Posted 16-02-2024
Job Status
Start Publishing 16-02-2024
Stop Publishing 23-02-2024
Description
Applications are invited to fill the following vacant post in the Ministry of Labour and Social Security: Secretary (OPS/SS 2), Jamaica Council for Persons with Disabilities Department, salary range $1,272,269 - $1,711,060 per annum.
 
Job Purpose
 
To provide secretarial services to the Legal Officer in order to achieve the strategic and operational objectives of the Disabilities Rights Tribunal.
 
Key Responsibilities
  • Types Awards and Orders;
  • Types Statistical, Monthly, Quarterly, Biannual and Yearly Reports;
  • Types request for Briefs;
  • Types covering letters for the transmission of Verbatim Notes;
  • Types correspondence to Attorneys-at-Law, Union Representative, Disability Rights Sector Specialists/ Consultants and Company Representatives;
  • Corresponds and reports typed letters accompanying Verbatim Notes typed and Notes of Evidence, opening and/or closing submissions forwarded;
  • Updates attendance Register;
  • Takes Minutes at staff meeting;
  • Receives, record and dispatch correspondences to the relevant Officers or Sections;
  • Establishes and maintains a filing system for correspondences;
  • Ensures that the office service needs are met;
  • Responds to telephone and email queries.
Required Knowledge, Skills and Competencies Core:
  • Excellent oral and written communication skills
  • Problem solving and decision-making skills
  • Strategic vision
  • Team player
  • Excellent interpersonal and management skills
  • Planning and organizing
  • Good interpersonal and people management skills
  • Good communication skills
  • Strong customer relations skills
  • Good problem solving and conflict management skills
Technical:
  • Excellent Secretarial skills
  • Proficiency in keyboarding skills
  • Proficiency in the relevant software applications
  • Knowledge of the operations of the Tribunal and the Disabilities’ policies and procedures
Minimum Required Qualification and Experience
  • Four (4) CXC or GCE ‘O’ Level subjects including English Language;
  • Successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND), Certificate in Administrative Management Level 2 (CAM 2);
  • Proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute;
  • Training in the use of a variety of software applications e.g., Microsoft Office.
 
Special Conditions Associated with the Job
  • Extended hours of work.
Applications accompanied by résumés should be submitted no later than Thursday, 22nd February, 2024 to:
Senior Director, Human Resource Management and Development
Ministry of Labour and Social Security
14 National Heroes Circle
Kingston 4
Email: resume@mlss.gov.jm
Please note that only shortlisted applicants will be contacted.
 
 
 
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