Job Information
Job Information
Description
New!
Secretary 2 (OPS/SS 2) – 2 posts
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
14-10-2024
Job Status
Start Publishing
14-10-2024
Stop Publishing
26-10-2024
Applications are invited for the following post in the Post and Telecommunications Department: Secretary 2 (OPS/SS 2) (Not Vacant) - (2 posts) - Port Antonio Post Office and Black River Post Office, salary range $1,439,455 - $1,935,907 per annum.
Job Purpose
The Secretary is responsible for providing secretarial and administrative support to ensure the effective and efficient operations of the Unit/Section.
Key Responsibilities
Management/Administrative:
- Collaborates with Supervisor in the development of Unit and Individual Work Plan;
- Assists in arranging staff meetings or any other meetings on the direction of the Regional Manager.
Technical/Professional:
- Types letters, memoranda, reports and other documents from hand-written notes and drafts same for the Regional Manager;
- Receives, opens, sorts, records and dispatches incoming mail/correspondence;
- Maintains records of correspondences sent to/received from other Departments;
- Proofreads, verifies and reviews material and records/reports for accuracy and completeness;
- Records and prepares Minutes for meetings;
- Researches and compiles information as required by Regional Manager;
- Receives telephone calls, records messages and makes contact with internal personnel to obtain and/or disseminate information within scope of authority;
- Maintains an efficient Records Management system;
- Maintains calendar of activities, meetings and various events for the Regional Manager;
- Dispatches forms for completion, on a monthly basis, to Post Offices in a timely manner;
- Collates mail and statistics from Post Offices and submits to Mail Planning for the monthly Statistical report;
- Completes monthly Regional reports.
- Maintains records of Branch Managers’ E1 cards, leave application forms and prepares updates on the resumption of all staff members;
- Performs any other related duties that may be assigned from time to time by supervisor.
Required Knowledge, Skills and Competencies
- Excellent oral and written communication skills;
- Excellent interpersonal skills;
- Excellent planning and organizing skills
- Excellent problem-solving and decision-making skills;
- Knowledge of Staff Orders and the Public Service Regulations;
- Knowledge of the Postal Industry and its Operations;
- Knowledge of Records Management.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
- CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications.
- Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
- At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Special Conditions Associated with the Job
- May be required to work beyond normal working hours;
- Prolonged use of computer.
Applications accompanied by résumés should be submitted no later than Friday, 25th October, 2024 to:
Director, Human Resource Management and Development
Post and Telecommunications Department
6-10 South Camp Road,
Post and Telecommunications Department
6-10 South Camp Road,
Kingston, CSO
Email: hrunit@jamaicapost.gov.jm
Please note that only shortlisted applicants will be contacted.
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