Job Information
Records Officer 2 (PIDG/RIM 3)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Education, Youth and Information
Category
Administrative
Posted
02-12-2023
Job Status
Start Publishing
02-12-2023
Stop Publishing
12-12-2023
Applications are invited to fill the following vacant post in the Corporate Services - Human Resource Management and Development Branch, Ministry of Education and Youth: Records Officer 2 ((PIDG/RIM 3), salary range $1,984,305 - $2,668,670 per annum.
Job Purpose
Under the supervision of the Senior Records Officer, the Records Officer is responsible for providing records and management support/services for the efficient operations of HR business processes in the Corporate Services Division.
Key Responsibilities
Technical/Professional:
- Ensures that all files are completed and include relevant enclosures;
- Maintains both manual and electronic filing systems
- Maintains master index of files to enhance currency;
- Monitors the “Bring Up” System;
- Retrieves files as requested and replace them when returned;
- Updates and dockets files;
- Enclose correspondence on files;
- Updates minute sheets on files;
- Maintains up-to-date records of file activities;
- Photocopies documents;
- Assists with the clearing of closed and inactive files;
- Performs any other related duties and functions that may be required from time to time.
Required Knowledge, Skills, and Competencies
Core:
- Excellent interpersonal and team management skills;
- Excellent oral and written communication skills;
- Strong analytical and problem-solving skills;
- Strong leadership skills;
- Strong customer relations skills;
- Excellent planning and organizing skills;
- Excellent judgment and decision-making skills;
- Ability to influence and motivate others;
- Proficiency in the use of relevant computer applications.
Technical:
- Basic knowledge of Records and Information Management principles and practices;
- Demonstrates sound personal and professional integrity, reflecting high ethical and moral values;
- Knowledge of health and safety procedures and precautions;
- Literacy and Numeracy skills sufficient to check delivery notes, measurements etc.;
- Ability to operate in a secure contained information facility environment;
- Awareness of confidential information transmission protocols;
- Knowledge of ICT systems and applications.
Minimum Required Education and Experience
- High School graduate with four (4) subjects at the CXC or GCE ‘O’ Level including English
- Language and a numeracy subject and training in Records and Information Management Systems, procedures and practices and automated technologies as it relates to records management and/or the area of operation;
- Five or more (5+) years’ experience in the particular field.
Special Conditions Associated with the Job:
- Encounter dust hazard;
- May be required to work beyond normal working hours.
Applications accompanied by Résumés should be submitted no later than Tuesday, 12th December, 2023 to:
Director, Human Resource Management
Ministry of Education and Youth
2- 4 National Heroes Circle
Kingston 4
Ministry of Education and Youth
2- 4 National Heroes Circle
Kingston 4
Email: jobapplications@moey.gov.jm
Please note that only shortlisted applicants will be contacted.
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