Job Information
Assistant Inventory Manager - Waterloo
Company Information
Job Information
Job Type
Full-time
Department
Kingston - Waterloo
Category
Procurement
Posted
09-12-2024
Job Status
Start Publishing
09-12-2024
Stop Publishing
09-01-2025
[Kingston,Jamaica ]
Description
Fontana Pharmacy, Waterloo is hiring an Assistant Inventory Manager
Job Description
ESSENTIAL FUNCTIONS:
The following are specific responsibilities and contributions critical to the successful performance
of the position:
of the position:
PRIMARY:
- Assisting in the development of the Inventory Control team, systems and controls across all retail branches.
- Assist in the implementation of processes that will ensure accuracy is maintained in support of the business objectives.
- Prompt analysis of variances and engagement of relevant stakeholders to clarify any potential problems.
- Ensure accuracy of inventory quantities and costs.
- Provide comprehensive feedback and analysis to management re: inventory levels and other KPIs.
- Assist in the Planning, organizing and execution of regular cycle count exercises and the annual year end stock count (checks).
- Assist in the management of the inventory transfer process between locations
- Ensure all incoming products are received and managed according to company procedure.
- Compiling inventory reports and issuing them to the requested party
- Reconcile inventory on a continuous basis (daily, weekly, monthly)
- Assist auditors on a yearly basis with regards to random stock checks, which is usually done within the month of July.
- Assist in maintaining records relating to the receipt and delivery of inventory
- Assist with cashier duties as is required based on the needs of the company
- Assist with the preparation of purchase orders and proforma invoices for internal and external purposes
- Keep a monthly record of all purchase orders
- Check items that are in negative on POS system and produce an item audit report accounting for variables.
- Ensure goods are shared across the respective stores and updated in the system (transfer out or in)
- Ensure items are properly priced and coded by receiving team
- Ensure proper and timely communication is facilitated to all stakeholders both internally and externally with respective to your role.
- Ensure proper stock on hand is accounted for and the respective ordering agent notified in advance.
- Evaluate all purchase orders on a regular basis
- Follow up on orders to ensure that materials are shipped and delivered on promised dates.
- Identifying causes of issues and implementing process improvements
- Investigating inventory shortages and discrepancies
- Maintain records of all purchase order and associate documents for all processes
- Maintain knowledge on all open order and its status and provide assistance to all purchasing staff and manage all calls for purchasing and delivery schedule.
- Monitoring and maintaining current inventory levels, including reconciling stock counts to computer reports
- Perform inventory counts as required (including month-end and year-end inventory counts).
- Reconcile inventory counts to book balance and take corrective action as required.
- To have a fair knowledge of Fontana’s products and services
- Participate in training and personal development programs within the company
- Perform any other requested duties deemed reasonable by Management.
SECONDARY:
- Assist in the processing of customs documentations
- Assisting with customer appreciation day planning and organizing
- Ensure a record is kept of all invoices for containers care of customs
- Ensure a record is kept of all items that have not been received by Fontana through customs
- Maintain records and follow up files of purchases, shipments and deliveries
SUPPORTIVE FUNCTIONS:
- In addition to performance of the essential functions above, this position may be required to
perform a combination of other supportive functions, to be solely determined by the
supervisor based upon the requirements of Fontana Limited.
Other:
- In order to properly service our clients, you may be required to work outside of our scheduled business hours.
- Timely execution of duties in keeping with pre-arranged schedule.
- Care and diligence in protecting the organization’s assets
Job Requirement
EXPERIENCE; EDUCATION OR CERTIFICATION
- BSc. – Business Administration or Minimum - Associate Degree – Business Administration
- High School Certificate & Diploma
- Warehouse/Inventory/Purchasing Management Certificate
- At least 2 years’ experience in similar field – Retail Environment
- Customer Service Training and Certificate
- Certificate in Computer knowledge to include Microsoft Office Suite
SKILLS AND KNOWLEDGE
- Ability to reconcile stock counts to report data.
- Ability to work under little or no supervision
- Ability to analyze and solve problems
- Ability to arrange items into logical orders or patterns according to a specific rule or set of rules
- Ability to make decisions based on accurate and timely analyses
- Ability to order, receive and stock goods
- Ability to prepare routine administrative paperwork.
- Database management skills.
- Must be detailed oriented and a multitasker with superb organizational skills
- Must possess a high level of integrity and dependability with a strong sense of urgency
- Retail store management / supervision
- Knowledge of supplies, equipment, ,services, ordering and inventory control
- Strong problem solving and creative skills and the ability to exercise sound judgment
Personal Characteristics
- Ability to multi-task while maintaining vigilant attention to detail
- Constantly looking to apply best practices
- Demonstrated resourcefulness and good judgment
- Excellent time management skills
- Excellent problem solving skills
- Excellent interpersonal and team skills, extremely collegial
- Integrity/ethics beyond reproach
- Must be flexible
- Outstanding communications skills, written and oral
- Predisposition to mentor and subsequently increase responsibilities as team develops
- Possess leadership qualities
- Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
- Self-motivated; Hands-on, leads by example
- Values diversity of thought, backgrounds and perspectives
- Willingness to work in a fast paced environment
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