Job Information
Job Information
Description
New!
Senior Secretary (OPS/SS 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Industry, Investment and Commerce
Category
Computer/IT
Posted
14-10-2024
Job Status
Start Publishing
14-10-2024
Stop Publishing
25-10-2024
Applications are invited to fill the vacant post of Senior Secretary (OPS/SS 3) in the Department of Co-operatives and Friendly Societies, Ministry of Industry, Investment and Commerce, salary range $1,711,060 - $2,301,186 per annum.
Job Purpose
Under the direct supervision of the Director, Audit and Investigation, the Senior Secretary is responsible for providing administrative/secretarial services to facilitate the efficient operation of the Division.
Key Responsibilities
Technical/Professional:
- Takes dictation and reproduces letters, memoranda and reports from draft;
- Attends meetings to record Minutes and reproduces same for circulation;
- Responds to routine and other correspondence;
- Files correspondence and other materials and maintains a record of the movement of files;
- Establishes and maintains a system for the control of confidential files;
- Makes photocopies and faxes documents;
- Maintains diary and schedules appointments and meetings;
- Receives and screens visitors and ensures that they are directed to the relevant officers or office;
- Accesses and sends e-mail via internet;
- Directs telephone calls and messages;
- Assembles and disseminates information to internal and external personnel as requested;
- Performs any other related duties that maybe assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills;
- Excellent planning and organizing skills;
- Good time management skills;
- Good interpersonal skills;
- Methodical;
- Excellent customer and quality focus skills;
- Good problem-solving and conflict management skills.
Functional/Technical:
- Knowledge of the operations of Government/Ministry’s policies and procedures;
- Sound knowledge of web-based research techniques;
- Proficiency in the relevant software applications.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a
- speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
OR - Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing,
- database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
- OR
- Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Applications accompanied by résumés should be submitted no later than Thursday, 24th October, 2024 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
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