Job Information
Senior Court Assistant (PLG/LS 4)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Legal
Posted
09-12-2024
Job Status
Start Publishing
09-12-2024
Stop Publishing
19-12-2024
Applications are invited for the following posts in the Supreme Court’s Office: Senior Court Assistant (PLG/LS 4) (Not Vacant), salary range $2,190,302 - $2,945,713 per annum.
Job Purpose
The incumbent will be responsible for file preparation, maintenance and closure, ensuring that files that are passed to the Registrar are adequately prepared.
Key Responsibilities
- Reviews the weekly Court List and identifies cases scheduled for Hearing to compile files for the assigned dates and Courts/Chambers;
- Organizes sensitive and/or confidential documents, information and data for cases/files to be presented in Court/Chamber;
- Ensures necessary steps for case readiness are conveyed to the Case Progression Officer within sufficient time for action prior to trial date;
- Ensures that all documents pertinent to the trial are enclosed on the file on the day ahead of the trial;
- Locates Court orders, checks and presents the orders to the relevant offices for signing;
- Reviews the Court List and identifies matters to be brought before the Master in the week ahead;
- Records Judges Bundle in log-book, noting particulars of case therein;
- Liaises with the Court Manager and the Scheduling Officer to maintain and co-ordinate the daily diary of the Court;
- Communicates with attorneys-at-law regarding trial matters;
- Prepares adjournment sheet in respect of matters adjourned , and submits same to officer in charge of scheduling for entry in diary;
- Receives files returning from Court/Chambers and completes statistical data sheet, indicating the outcome of Cases/Hearing;
- Prepares all orders for the Masters’ signature;
- Prepares requisition for additional information for matters that are adjourned;
- Prepares files for new petition, and create duplicate files, where necessary;
- Examines, critically, all documents submitted by clients to ensure proper completion prior to filing of document;
- Examines critical all application for compliance with legal requirements
- Receives and addresses correspondence relating to Case Management Conference, pre-trial review, substituted service, and application to remove the name of attorneys-at-law from the record etc.;
- Participates in the development and maintenance of databases with information from Court, including orders and pleas;
- Scans and enters information from documents on JEMS;
- Sorts files with applications and logs them to the officer responsible for scheduling;
- Assists in vetting and typing certified copies;
- Assists clients at the information window;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills;
- Excellent time management skills;
- Excellent customer relations shills;
- Excellent interpersonal skills;
- Ability to work in teams;
- Strong organizational and planning skills;
- Ability to prioritize and problem-solving effectively;
- Ability to use initiative;
- Ability to exercise a high level of integrity and confidentiality.
Technical:
- Sound knowledge and understanding of the roles and functions of the Court System;
- Sound knowledge and understanding of the Supreme Court procedures/operations;
- Excellent understanding of the legal jargons/laws and subsidiary legislations;
- Sound knowledge of the Government of Jamaica Records Management procedures;
- Proficient in the use of the relevant computer applications.
Minimum Required Qualification and Experience
- Paralegal Training with five (5) years’ experience in a similar environment.
OR - An Associate Degree in Public Administration or Management Studies or Human Resource Management with three (3) years’ experience in a similar environment.
Applications accompanied by Résumés should be submitted no later than Wednesday, 18th December, 2024 to:
Senior Human Resource Officer
Human Resource Department
Supreme Court
Kings Street
Kingston
Human Resource Department
Supreme Court
Kings Street
Kingston
Email: hrd@jamaicajudiciary.gov.jm
Please note that only shortlisted applicants will be contacted.
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