Job Information
Secretary (OPS/SS 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Computer/IT
Posted
16-02-2024
Job Status
Start Publishing
16-02-2024
Stop Publishing
23-02-2024
Applications are invited to fill the following vacant post in the Ministry of Labour and Social Security: Secretary (OPS/SS 2), Jamaica Council for Persons with Disabilities Department, salary range $1,272,269 - $1,711,060 per annum.
Job Purpose
To provide secretarial services to the Legal Officer in order to achieve the strategic and operational objectives of the Disabilities Rights Tribunal.
Key Responsibilities
- Types Awards and Orders;
- Types Statistical, Monthly, Quarterly, Biannual and Yearly Reports;
- Types request for Briefs;
- Types covering letters for the transmission of Verbatim Notes;
- Types correspondence to Attorneys-at-Law, Union Representative, Disability Rights Sector Specialists/ Consultants and Company Representatives;
- Corresponds and reports typed letters accompanying Verbatim Notes typed and Notes of Evidence, opening and/or closing submissions forwarded;
- Updates attendance Register;
- Takes Minutes at staff meeting;
- Receives, record and dispatch correspondences to the relevant Officers or Sections;
- Establishes and maintains a filing system for correspondences;
- Ensures that the office service needs are met;
- Responds to telephone and email queries.
Required Knowledge, Skills and Competencies Core:
- Excellent oral and written communication skills
- Problem solving and decision-making skills
- Strategic vision
- Team player
- Excellent interpersonal and management skills
- Planning and organizing
- Good interpersonal and people management skills
- Good communication skills
- Strong customer relations skills
- Good problem solving and conflict management skills
Technical:
- Excellent Secretarial skills
- Proficiency in keyboarding skills
- Proficiency in the relevant software applications
- Knowledge of the operations of the Tribunal and the Disabilities’ policies and procedures
Minimum Required Qualification and Experience
- Four (4) CXC or GCE ‘O’ Level subjects including English Language;
- Successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND), Certificate in Administrative Management Level 2 (CAM 2);
- Proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute;
- Training in the use of a variety of software applications e.g., Microsoft Office.
Special Conditions Associated with the Job
- Extended hours of work.
Applications accompanied by résumés should be submitted no later than Thursday, 22nd February, 2024 to:
Senior Director, Human Resource Management and Development
Ministry of Labour and Social Security
14 National Heroes Circle
Kingston 4
Email: resume@mlss.gov.jm
Please note that only shortlisted applicants will be contacted.
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