Job Information
Secretary 2 (OPS/SS 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
23-07-2024
Job Status
Start Publishing
23-07-2024
Stop Publishing
30-07-2024
Applications are invited for the following post in the Ministry of Agriculture, Fisheries and Mining: Secretary 2 (OPS/SS 2) (Not Vacant) - Research and Development Division, salary range $1,439,455 - $1,935,907 per annum.
Job Purpose
Under the supervision of the Senior Research Director, the Secretary 2 is responsible for providing secretarial services to ensure the effective and efficient operations of the Division.
Key Responsibilities
Technical/Professional:
- Types letters, memoranda and reports from draft notes;
- Transcribes and reproduces Minutes of meetings and conferences;
- Composes and types routine correspondence;
- Receives and takes telephone messages and screens calls intended for officers;
- Directs and screens visitors;
- Maintains a filing system;
- Gathers information and compiles reports;
- Assists with the issuance of receipts, collects revenues and pay out salaries;
- Monitors the Office Attendant;
- Provides training to work experience students;
- Perform any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good interpersonal and people management skills;
- Good oral and written communication skills;
- Strong customer relations skills;
- Good problem-solving and conflict management skills;
- Good time management skills;
- Integrity;
- Confidentiality.
Technical:
- Excellent secretarial skills;
- Proficiency in keyboarding skills;
- Proficiency in the relevant Software Applications;
- Knowledge of the operations of Government/Ministry’s policies and procedures.
- Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
OR
- CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of
40- 45 words per minute and training in word processing and spreadsheet applications. - Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
- At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Applications accompanied by résumés should be submitted no later than Monday, 29th July, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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