Job Information
Records Officer 1 (PIDG/RIM 2) (2 posts)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Labour and Social Security
Category
Administrative
Posted
16-02-2024
Job Status
Start Publishing
16-02-2024
Stop Publishing
22-02-2024
Applications are invited to fill the following vacant post in the Ministry of Labour and Social Security: Records Officer 1 (PIDG/RIM 2) (2 posts), Disabilities Rights Tribunal Department, salary range $1,550,136 - $2,084,761 per annum.
Job Purpose
The effective and appropriate management of the Dispute Resolution Tribunal (DRT) records from their creation through to their eventual disposal.
Key Responsibilities
Management/Administrative:
- Liaises with relevant Departments;
Technical/Professional:
- Deals with incoming requests for information and retrieval of information (files/documents);
- Maintains records listing of all files and official documents within the DRT;
- Ensures the maintenance of a “bring up” system for files within the DRT;
- Ensures that active and semi- active records are stored in safe and clean environment;
- Identifies records for transfer to storage and to the Jamaica Archives and Records Department when necessary;
- Undertakes timely audits;
- Liaises with relevant Administrators and Officers to ensure the proper creation and maintenance of files;
- Assists in the arrangements for facilitating the public access to records in keeping with the Access to Information Act;
- Participates in records inventory and retention schedule projects;
- Ensures that the Unit has adequate office supplies.
Required Knowledge, Skills and Competencies Core
- Excellent customer service skills
- Excellent oral and written communication
- Interpersonal communication skills
- Concerns for quality and standards
- Time management
- Excellent planning and organization skills
- Teamwork and cooperation
Technical
- Sound knowledge of records management
- Sound knowledge of relevant computer applications
- Computer Proficient (Microsoft word, Excel, Access)
Minimum Required Qualification and Experience
- Four (4) GCE O’Levels/CXC subjects including English Language and a numeric subject.
- Certification in Library and Information Studies or any other related filed from a recognized University
- Training in Records Management (MIND)
- Training in relevant software (an advantage)
- Two (2) years working in the field.
- Special Conditions Associated with the Job
- Exposure to old files that can get dusty and affect sinuses and other illnesses.
Applications accompanied by résumés should be submitted no later than Thursday, 22nd February, 2024 to:
Senior Director, Human Resource Management and Development
Ministry of Labour and Social Security
14 National Heroes Circle
Kingston 4
Email: resume@mlss.gov.jm
Please note that only shortlisted applicants will be contacted.
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