Job Information
Job Information
Description
New!
Administrative Officer (GMG/AM 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Industry, Investment and Commerce
Category
Administrative
Posted
04-03-2025
Job Status
Start Publishing
04-03-2025
Stop Publishing
12-03-2025
Applications are invited for post of Administrative Officer (GMG/AM 3) in the Hazardous Substances Regulatory Authority Division, Ministry of Industry, Investment and Commerce (MIIC)
Salary range $2,190,302 - $2,945,712 per annum
Job Purpose
Under the direct supervision of the Director General, the Administrative Officer is responsible for providing administrative/secretarial support to the office.
Key Responsibilities
Management/Administrative:
- Composes and reproduces letter, memoranda, Cabinet Notes/Submissions, certificates, gazette notices and reports from drafts;
- Responds to routine and other correspondence;
- Attends meetings to record Minutes and reproduces same for circulation;
- Attends and record Minutes of Board of Directors and Board Subcommittee meetings;
- Receives, opens, sorts and distributes incoming and outgoing mail;
- Files correspondence and other materials, and maintains a record of the movement of files;
- Establishes and maintains a system for control of confidential files;
- Photocopies documents;
- Maintains diary and schedules appointments and meetings;
- Receives and screens visitors, and ensures that they are directed to the relevant officers or office;
- Accesses and sends e-mail via internet;
- Directs telephone calls and messages;
- Assembles and disseminates information to internal and external personnel, as requested;
- Collaborates with local stakeholders and partners to support organising and hosting meetings, workshops, seminars and conferences;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills
- Excellent customer service and customer relations skills
- Excellent problem-solving and decision-making skills
- Excellent time management, planning and organizational skills
- Excellent interpersonal skills
- Excellent teamwork and co-operation skills
- Punctuality
- Excellent integrity
- Good discipline
- Goals/results oriented
- Customer and quality focus
Functional/Technical:
- Knowledge of the operations of Government/Ministry’s policies and procedures
- Sound knowledge of web-based research techniques
- Computer Proficient
- Ability to analyse problems and generate solutions
Minimum Required Qualification and Experience
- Bachelor of Science Degree in Business Administration or related area, with at least one
(1) year secretarial or administrative experience.
OR - Associate Degree in Business Administration with two (2) years’ secretarial experience.
Special Condition Associated with the Job
- Participation in training (as a trainee or trainer) with possibility of no simultaneous reduction in workload.
Applications accompanied by résumés should be submitted no later than Thursday, 13th March, 2025 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
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