Job Information
Administrative Assistant (GMG/AM 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Economic Growth and Job Creation
Category
Administrative
Posted
17-09-2024
Job Status
Start Publishing
17-09-2024
Stop Publishing
25-09-2024
Applications are invited for the post of Administrative Assistant (GMG/AM 2) in the Urban Renewal and Development Branch, Ministry of Economic Growth and Job Creation, salary range $1,711,060 - $2,301,186 per annum.
Job Purpose
The incumbent is responsible for providing administrative support to ensure the effective and efficient functioning of the Urban Renewal and Development Branch.
Key Responsibilities
Management/Administrative:
- Assists in the preparation of the Branch’s Strategic and Operational Plans, Procurement Plans and Cash Flows;
- Assists in the preparation of the Budget for the Branch and related budgetary programmes;
- Develops Individual Work Plan based on alignment with the Branch’s Operational and
- Strategic Plan;
- Manages the procurement activities for the Branch;
- Assists with the co-ordination of the Branch’s meetings and functions relating to the operations of the Branch;
- Attends meetings, produces and distributes accurate Minutes and records decisions;
- Participates in meetings, committees, workshops, seminars and other events as needed.
Technical/ Professional:
- Conducts research, executes questionnaires and prepares resulting reports;
- Assists in organizing and co-ordinating workshops, seminars, training sessions, exhibitions, forums conducted by the Branch;
- Conducts research to assist with the preparation of reports, proposals, project plans and other documents;
- Collates information and prepares the Monthly, Quarterly, Annual report, and other special reports for the Branch;
- Prepares resource materials, such as brochures and relevant literature, for workshops and courses;
- Answers queries and prepares responses to requests from members of relevant Committees and other relevant stakeholders;
- Secures Conference Rooms, multimedia equipment and other devices/resources for meetings/functions;
- Maintains confidential records and files;
- Undertakes the procurement of equipment and supplies for the Branch, in collaboration with the Procurement Unit;
- Liaises with Documentation/Information & Access Services Division to assist with processing Access to Information requests for review and approval by Senior Director;
- Prepares requests for proposals, quotations, specification sheets and evaluation reports for the procurement of equipment and other supplies;
- Manages and maintains inventory and inventory records for all goods and stationeries in the Branch;
- Maintains records of income and expenditure reports of the Branch;
- Arranges for the expeditious processing of bills generated;
- Performs other related duties as assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills
- Customer and quality focus
- Teamwork and co-operation
- Interpersonal skills
- Ability to work well under pressure
- Excellent organizational skills
- Confidential
Technical:
- Understanding of GOJ Procurement Principles
- Proficient in the use of relevant computer applications such as Microsoft Office Suite
- Knowledgeable of research methodologies
Minimum Required Qualification and Experience
- Associate Degree in Public/Business Administration or related discipline
- One (1) year’s related working experience
OR - Diploma in Business Administration/Management Studies or any other relevant field from a recognized institution
- Two (2) years’ related working experience
Applications accompanied by résumés should be submitted no later than Wednesday, 25th September, 2024 to:
Senior Director, Human Resource Management & Development Ministry of Economic Growth and Job Creation 7th Floor, The Towers
25 Dominica Drive
Kingston 5
Kingston 5
Email: human.resources@megjc.gov.jm
Please note that only shortlisted applicants will be contacted.
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