Job Information
Senior Records Officer (Level 4)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Accounting
Posted
07-10-2024
Job Status
Start Publishing
07-10-2024
Stop Publishing
18-10-2024
Applications are invited to fill the following vacant post in the National Fisheries Authority: Senior Records Officer (Level 4), salary range $2,190,302 - 2,945,713 per annum.
Job Purpose
Under the direct supervision of the Registrar, the Senior Records Officer is responsible for co-ordinating records management within the Documentation and Information Unit, thus ensuring efficient storage of documents and an economical and efficient mail management system. The incumbent handles the day-to-day functions of the Unit, and ensures that documentation is stored, retrieved and disposed of, as required.
Key Responsibilities
Administrative:
- Monitors the operation of the Records Centre;
- Participates in the development and delivery of records management training and awareness programme;
- Assists with the evaluation of equipment and supplies to be acquired for the Unit;
- Makes recommendations to the Director for changes to policies affecting the operation of the Documentation and Information Unit;
- Prepares monthly and quarterly reports on activities of the Unit;
- Participates in the annual inventory of records;
- Compiles information and data for various reports.
Technical/Professional:
- Classifies and indexes records;
- Examines and evaluates records management systems to develop new or improved methods for efficient handling, protection and disposal of official records and information;
- Assists in the research for information, as requested, for the provision under the Access to Information Act;
- Processes incoming requests for information;
- Conducts research and provides information;
- Develops a Records Disaster Prevention and Recovery Manual;
- Maintains records Bring-Up service;
- Monitors the creation and revision of files;
- Corrects serious classification and records management problems;
- Assists with the preparation of file transfer to the Government Records Centre;
- Assists in the implementation of the new GOJ RIM subject classification scheme and the retention and disposition schedules;
- Maintains an efficient and effective records management system;
- Maintains the Value Book;
- Performs and other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills;
- Good interpersonal skills;
- Strong customer and quality focus skills;
- Good people management skills;
- Good planning and organizing skills;
- Good teamwork and co-operation skills;
- Good analytical thinking skills.
Technical:
- Knowledge of the operations of Government;
- Knowledge of office procedures;
- Excellent knowledge of Records Management;
- Good understanding of the Access to Information Act (2002);
- Good knowledge of relevant computer software.
Minimum Required Qualification and Experience
- Associate Degree in Library or Information Studies or a related discipline;
- Two (2) years related experience in a comparable working environment.
OR - Diploma in Library or Information Studies or a related discipline;
- Four (4) years’ experience in a comparable working environment.
Special Condition Associated with the Job
- Working environment involves possible exposure to dust.
Applications accompanied by detailed résumés, including the names of two (2) referees, should be submitted no later than Thursday, 17th October 2024 to:
Senior Director
Corporate Services Division
National Fisheries Authority
2c Newport East
Corporate Services Division
National Fisheries Authority
2c Newport East
Kingston 11
Email: fisherieshr@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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