Job Information
Job Information
New!
Secretary 2 (OPS/SS 2)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Houses of Parliament
Category
Administrative
Posted
28-01-2025
Job Status
Start Publishing
28-01-2025
Stop Publishing
04-02-2025
[Kingston,Jamaica ]
Description
Applications are invited for the following vacant post in the Houses of Parliament: Secretary 2 (OPS/SS 2), salary range $1,439,455 - $1,935,907 per annum.
Job Purpose
The incumbent will be responsible for providing secretarial and administrative support to the Director, Human Resource Management & Development.
Key Responsibilities
Technical/ Professional:
- Screens, receives, greets and directs visitors to the Director’s office;
- Types correspondence, reports and other documents, as required;
- Composes letters and memoranda as required;
- Assists the Director, Human Resource Management & Development with the monitoring and preparation of strategic and operational plans and quarterly reports of the Human Resource Management & Development Branch;
- Makes and confirms appointments, as directed, and maintains diary of events, appointments, meetings for the Director, Human Resource Management & Development;
- Receives, screens and places telephone calls for the Director, Human Resource Management & Development; takes and relays messages when required;
- Establishes, updates, maintains and controls computerized and manual confidential files;
- Takes Minutes at meetings;
- Identifies and resolves routine problems and situations that may hinder the effective workflow in the Director’s office;
- Assists in the smooth and efficient operation of the Branch through the management of daily administrative operations;
- Performs other related functions assigned from time to time by the Director, Human Resource Management & Development.
Required Knowledge, Skills and Competencies
- Good oral and written communication skills
- Good problem solving skills
- Good planning and organizing skills
- Knowledge of office management, principles, practices and procedures
- Ability to manage workloads and prioritize
- Demonstrated ability to be self-directed and well organized
- Customer and quality focus
- Proficient in the use of computer applications
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
- CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduation from an accredited Secretarial School with at least three (3) years’ experience in the field.
- At this level Shorthand at a speed of 80-100 words per minute would be an asset.
Applications accompanied by résumés should be submitted no later than Tuesday, 4th February, 2024 to:
Clerk to the Houses
Houses of Parliament
Gordon House
81 Duke Street
Kingston
Houses of Parliament
Gordon House
81 Duke Street
Kingston
Email: clerk@japarliament.gov.jm
Please note that only shortlisted applicants will be contacted.
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