Applications are invited for the following post in the Ministry of Agriculture, Fisheries and Mining: Secretary 2 (OPS/SS 2) (Not Vacant) - Research and Development Division, salary range $1,439,455 - $1,935,907 per annum.
Job Purpose
Under the supervision of the Senior Research Director, the Secretary 2 is responsible for providing secretarial services to ensure the effective and efficient operations of the Division.
Key Responsibilities
Technical/Professional:
Types letters, memoranda and reports from draft notes;
Transcribes and reproduces Minutes of meetings and conferences;
Composes and types routine correspondence;
Receives and takes telephone messages and screens calls intended for officers;
Directs and screens visitors;
Maintains a filing system;
Gathers information and compiles reports;
Assists with the issuance of receipts, collects revenues and pay out salaries;
Monitors the Office Attendant;
Provides training to work experience students;
Perform any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
Good interpersonal and people management skills;
Good oral and written communication skills;
Strong customer relations skills;
Good problem-solving and conflict management skills;
Good time management skills;
Integrity;
Confidentiality.
Technical:
Excellent secretarial skills;
Proficiency in keyboarding skills;
Proficiency in the relevant Software Applications;
Knowledge of the operations of Government/Ministry’s policies and procedures.
Minimum Required Qualification and Experience
CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
OR
CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications.
Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Applications accompanied by résumés should be submitted no later than Monday, 29th July, 2024 to:
Senior Director
Human Resource Management and Development Division Ministry of Agriculture, Fisheries and Mining Hope Gardens Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.