Job Information
Records Officer/Cashier (Level 4)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Computer/IT
Posted
12-11-2024
Job Status
Start Publishing
12-11-2024
Stop Publishing
21-11-2024
Applications are invited to fill the following vacant post in the National Fisheries Authority (NFA): Records Officer/Cashier (Level 4) - Commercial Services Division (Pagee Location)
Salary range $2,190,302 - $2,945,713 per annum.
Job Purpose
Under the direct supervision of the Operations Manager, the Records Officer/Cashier is responsible for the safe custody and lodgment of all funds received at designated Sub-Station/s on behalf of the National Fisheries Authority.
In addition, the incumbent receives applications for licenses and permits, submits these to the Licensing and Registration Branch for processing and issues approved licenses and permits to qualified fishermen, fishing vessels and owners, thereby giving them permission to fish in Jamaican waters in keeping with the Fisheries Act. There is a requirement to liaise with other Authority personnel such as Extension Officers to ensure that applicants are genuine fishers and that boats are being maintained in accordance with seaworthy standards before accepting the applications for submission.
The incumbent also compiles and maintains records of licenses and permits issued at the designated Sub-Station/s as well as records of fuel stock. He/she monitors fuel use and prepares requisitions for depleted stock, as necessary.
Key Responsibilities
Technical/Professional:
- Prepares and issues receipts for all revenue collected by using Official Receipt Book;
- Maintains the Cash Book;
- Balances cash book on a daily basis;
- Prepares monthly report detailing revenue collections;
- Maintains Petty Cash Float;
- Prepares bank deposits for lodgement of funds received;
- Prepares and dispatches daily bank lodgments to the relevant bank accounts in accordance with established guidelines, through the relevant Courier Service;
- Maintains custody of cheques, cash and valuables;
- Collaborates with the Operations Manager to ensure the maintenance of supplies for operational activities;
- Checks fuel received and maintains stock book by recording therein the quantity of outboard motor fuel issued daily;
- Checks and balances meter reading with daily sales and reports any discrepancies for appropriate investigation;
- Checks and signs off delivery of fuel to ensure that the quantity/product ordered is delivered;
- Prepares and submits weekly cash statement reports;
- Collects funds and issues receipts to fishers and vessel owners for revenues from the sale of fuel;
- Prepares and maintains cash sales receipt book;
- Prepares monthly report detailing revenue collections;
- Collaborates with the Operations Managers to ensure that the occupational safety and health procedures for the Sub-Station are adhered to;
- Conducts/assists checks to ensure that the relevant compartments of the gas tanker are sealed;
Interviews applicants to ascertain type of license needed (i.e. commercial, recreational); - Collects data and documents for use in the licensing process;
- Completes application forms with the applicants; prepares internal forms for submission for authorizing signature(s);
- Monitors the Attendance Registers, maintains Leave Cards, prepares and submits the attendance reports for the Sub-Station/s to the Division’s Administrative Office;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills;
- Good customer relations skills;
- Good interpersonal skills;
- Ability to work within a team environment;
- Demonstrated honesty, integrity and confidentially.
Technical:
- Sound knowledge of Government Accounting Procedures and the Financial Administration and Audit Act (FAA);
- Sound knowledge of general accounting principles and practices;
- Sound knowledge of safety procedures;
- Good understanding of supplies and inventory management;
- Good numeric skills;
- Working knowledge of the Fisheries Act and related regulations and guidelines;
- Working knowledge of the policies and procedures of the National Fisheries Authority;
- Proficiency in the use of relevant computer applications.
Minimum Required Qualification and Experience
- Associate degree in business, or accounting or other social science;
- Certificate in Government Accounting (Level 2);
- Training in Supplies Management;
- Two (2) years’ experience in a similar capacity.
- Certificate (Upper Secondary Leaving)/ NVQ Certificate Level 3;
- Certificate in Government Accounting (Level 3);
- Training in Supplies Management;
- Four (4) years’ experience in a comparable work environment.
Special Conditions Associated with the Job
- Exposure to gas fumes and susceptibility to fire hazards;
- May have to operate in hostile environments;
- Susceptibility to risks associated with monetary transactions.
Applications accompanied by detailed résumés, including the names of two (2) referees, should be submitted no later than Wednesday, 20th November, 2024 to:
Senior Director
Corporate Services Division
National Fisheries Authority
2c Newport East
Kingston 11
National Fisheries Authority
2c Newport East
Kingston 11
Email: fisherieshr@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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