Job Information
Office Service Supervisor (Level 5)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
12-11-2024
Job Status
Start Publishing
12-11-2024
Stop Publishing
21-11-2024
Applications are invited to fill the following vacant post in the National Fisheries Authority (NFA): Office Service Supervisor (Level 5) - Corporate Services Division Admin and Office Services Branch
Salary range $2,803,771 - $3,770,760 per annum.
Job Purpose
Under the direction of the Administrative and Office Services Manager, the incumbent provides support services in the areas of office management and general services that will enhance the Authority’s capabilities to carry out its various functions effectively and efficiently.
Key Responsibilities
Management/Administrative
- Liaises with the procurement and accounts staff to ensure that bills submitted from suppliers of goods and services are processed and payments made;
- Prepares and submits reports;
- Develops systems and procedures to facilitate the achievement of work assigned;
- Keeps check of events to meet logistics deadlines;
- Checks and certifies claims for staff in respect of overtime;
- Ensures that all utility bills are paid;
- Follows up to prevent disconnection of services;
- Monitors and organizes the Authority’s Closed User Group (CUG) to ensure efficiency;
- Supervises the installation of phone lines and instruments.
- Technical/Professional:
- Provides suitable office accommodation for all members of staff;
- Liaises with Department Heads for the purchase of new office furniture/equipment or to arrange for repairs or servicing;
- Arranges for the disposal of unserviceable office furniture/equipment;
- Oversees the establishment and maintenance of inventory of all furniture/equipment;
- Establishes and maintains proper sanitation measures for the Authority;
- Manages the purchase of stationery/printing/cleaning supplies, first aid and toiletries supplies;
- Monitors the messenger service for the Authority and rotates staff from time to time to ensure efficiency;
- Prepares and submits information to facilitate payment of tailoring allowances and safety clothing for relevant staff;
- Organizes the provision of suitable ergonomic amenities and welfare facilities and ensures the provision of adequate light, air conditioning, plumbing, telephones and office supplies.
- Human Resources Management:
- Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
- Oversees the preparation and maintenance of leave records for employees;
- Monitors and evaluates the performance of direct reports, prepares performance appraisal reports and recommends and/or initiates corrective action, where necessary;
- Participates in the recruitment of staff and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures;
- Ensures the welfare and developmental needs of staff supervised are clearly identified and addressed;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communications skills;
- Excellent planning and organizing skills;
- Teamwork and co-operation;
- Good time management skills;
- Good interpersonal skills;
- Good customer and quality focus skills;
- Good problem-solving and decision-making skills;
- Goals/results/oriented skills;
- Strong leadership skills;
- Managing the client interface;
- Integrity.
Technical:
- Knowledge of the NFA’s policies, programmes and guidelines, the Staff Orders and the Public
Service Regulations; - Sound knowledge of office/asset/inventory management;
- Sound knowledge of Government Procurement Procedures and the FAA Act;
- Knowledge of the Government’s Human Resources and internal Relations policies;
- Proficiency in the use of relevant computer application software.
Minimum Required Qualification and Experience
- Associate Degree in Management, Business, Public Administration or similar disciplines;
- Three (3) years related experience in a comparable working environment.
OR - Diploma in Management Studies, Business, Public Administration or similar disciplines;
- Five (5) years’ experience in a comparable working environment.
Applications accompanied by detailed résumés, including the names of two (2) referees, should be submitted no later than Wednesday, 20th November, 2024 to:
Senior Director
Corporate Services Division
National Fisheries Authority
2c Newport East
Kingston 11
National Fisheries Authority
2c Newport East
Kingston 11
Email: fisherieshr@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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