Job Information
Inventory Assistant - Montego Bay
Company Information
Job Information
Job Type
Full-time
Department
Kingston - Barbican
Category
Administrative
Posted
28-10-2024
Job Status
Start Publishing
28-10-2024
Stop Publishing
28-11-2024
[Kingston,Jamaica ]
Description
Inventory Assistant - Kingston (Barbican)
Job Description
ESSENTIAL FUNCTIONS:
The following are specific responsibilities and contributions critical to the successful performance of the position:
PRIMARY:
SUPPORTIVE FUNCTIONS:
PRIMARY:
- Compiling inventory reports and issuing them to the requested party
- Reconcile inventory on a continuous basis (daily, weekly, monthly)
- Conduct daily phone-card reconciliation
- Assist auditors on a yearly basis with regards to random stock checks, which is usually done within the month of July.
- Assist in maintaining records relating to the receipt and delivery of inventory
- Assist with the preparation of purchase orders and proforma invoices for internal and external purposes
- Keep a monthly record of all purchase orders
- Check items that are in negative on POS system and produce an item audit report accounting for variables.
- Ensure goods are shared across the respective stores and updated in the system (transfer out or in)
- Ensure items are properly priced and coded by receiving team
- Ensure proper and timely communication is facilitated to all stakeholders both internally and externally with respective to your role.
- Ensure proper stock on hand is accounted for and the respective ordering agent notified in advance.
- Evaluate all purchase orders on a regular basis
- Follow up on orders to ensure that materials are shipped and delivered on promised dates.
- Identifying causes of issues and implementing process improvements
- Investigating inventory shortages and discrepancies
- Maintain records of all purchase order and associate documents for all processes
- Maintain knowledge on all open orders and its status and provide assistance to all purchasing staff and manage all calls for purchasing and delivery schedules.
- Monitoring and maintaining current inventory levels, including reconciling stock counts to computer reports
- Perform inventory counts as required (including month-end and year-end inventory counts).
- Reconcile inventory counts to book balance and take corrective action as required.
- To have a fair knowledge of Fontana’s products and services
- Participate in training and personal development programs within the company
- Perform any other requested duties deemed reasonable by Management.
- Assist in the processing of customs documentations
- Assist with bank reconciliation as required.
- Assisting with customer appreciation day planning and organizing
- Ensure a record is kept of all invoices for containers care of customs
- Ensure a record is kept of all items that have not been received by Fontana through customs
- Maintain records and follow up files of purchases, shipments and deliveries
SUPPORTIVE FUNCTIONS:
- In addition to performance of the essential functions above, this position may be required to perform a combination of other supportive functions, to be solely determined by the supervisor based upon the particular requirements of Fontana Limited.
- In order to properly service our clients, you may be required to work outside of our scheduled business hours.
- Timely execution of duties in keeping with a pre-arranged schedule.
- Care and diligence in protecting the organization’s assets
Job Requirement
EXPERIENCE; EDUCATION OR CERTIFICATION
- Minimum - Associate Degree – Business Administration
- High School Certificate Diploma
- Warehouse/Inventory/Purchasing Management Certificate
- At least 2 years’ experience in similar field – Retail Environment
- Customer Service Training and Certificate
- Certificate in Computer knowledge to include Microsoft Office Suite
- Knowledge of supplies, equipment, and or services ordering and inventory control
- Ability to work under little or no supervision
- Ability to analyze and solve problems
- Willingness to work in a fast paced environment
- Ability to arrange items into logical orders or patterns according to a specific rule or set of rules
- Ability to order, receive and stock goods
- Effective communication skills
- Must be a multitasker with superb organizational skills
- Willingness to work in a fast paced environment
- Must possess a high level of integrity and dependability with a strong sense of urgency
- Must have strong internal and external customer service skills
- Willingness to demonstrate lateral service and support in a cooperative and pleasant manner for the overall good of the company.
- Demonstrated resourcefulness and good judgment
- Excellent communication skills
- Must be flexible
- Excellent time management skills
- Excellent problem solving skills
- Constantly looking to apply best practices
- Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
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