Job Information
Chief Finance Officer (FMG/PA 3)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Accounting
Posted
12-11-2023
Job Status
Start Publishing
12-11-2023
Stop Publishing
17-11-2023
Applications are invited to fill the following vacant post in the Office of the Information Commissioner (OIC): Chief Finance Officer (FMG/PA 3), salary range $4,594,306 - $6,178,830 per annum.
Job Purpose
- The Chief Financial Officer is responsible for the implementation of the Information Commissioner’s financial strategy and the overall financial direction of the Office of the Information Commissioner. The incumbent will direct the Office of the Information Commissioner’s day-to-day financial operations and administer the entire accounting systems and practices.
Key Responsibilities
- Management/Administrative:
- Prepares the OIC Annual Budget Plan and Activity Plan in articulation with the other Divisions, Branches and areas and monitor their execution;
- Prepares the Financial Reports;
- Assures the budgetary management and the financial activities of the OIC;
- Prepares and keeps the OIC accounting updated;
- Ensures payments of the OIC’s general costs, ensuring compliance with internal control standards and contractual commitments previously agreed;
- Keeps the archive of the accounting documentation and carries out the administrative tasks necessary for the functioning of the OIC;
- Ensures, in co-ordination with the Human Resources Branch, the Administrative Management of Human Resources in terms of attendance control, salary processing, vacation management, preparation and updating of employment contracts, among others;
- Provides administrative support for all Organic Units of the OIC.
Technical/Professional:
- Develops financial management mechanisms that minimize financial risk;
- Manages the OIC’s financial accounting, monitoring and reporting systems;
- Develops and maintaining relations with appropriate external contact e.g., Auditors, bankers and other statutory bodies;
- Has responsible for the formulation, implementation and maintenance of the OIC’s Financial Accounting and Reporting policies and procedures;
- Advises, discusses and consults the Audit Committee, the Information Commissioner, the Deputy Information Commissioner and Senior Management Team on financial matters of the OIC;
- Analyzes financial position and reports on significant events and recommend remedial action where necessary;
- Co-ordinates and prepares Annual Statutory Audits and other audits as required;
- Implements and maintains effective systems and procedures for safeguarding, recording and controlling all the resources of the OIC;
- Implements and maintains effective systems and procedures for processing disbursements, investing and management of the funds of the OIC;
- Responds to Auditor’s comments concerning financial operations and oversee required action to address deficiencies;
- Reviews Management Information Systems and internal controls of the organisation and implement changes required in accordance with changing circumstances;
- Provides supervision and guidance in preparation of Budgets, Forecast, Corporate Plans and Financial Reports;
- Reviews and ensures Annual Returns are filed within the required time-frame;
- Has responsibility for the safe keeping and integrity of accounting records;
- Ensures that the financial affairs of the OIC are conducted in a manner that is consistent with internationally accepted best practices and that the guidelines of the Ministry of Finance and the Public Service and the FAA Act are consistently observed.
Other:
- Performs any other related duties that may be assigned from time to time, not specifically outlined within the Job Description but are within the capacity, qualifications and experience normally expected from a person occupying this position.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills
- Customer and quality focus
- Team work and co-operation
- Integrity
- Compliance
- Good interpersonal skills
- Change management
- Critical thinking and analysis
- Ethics
Functional:
- Strategic vision
- Good analytical thinking skills
- Good problem-solving and decision-making skills
- Impact and Influence
- Ability to use own initiative
- Good planning and organizing skills
- Goal/result oriented
- Good leadership skills
- Use of technology - Proficiency in the use of relevant computer applications (Microsoft Office)
- Excellent knowledge of Government Procurement Policy
- Good knowledge of Contract Management
- Ability to manage limited resources in order to achieve outputs
- Knowledge of FAA Act, Staff Orders and acts related to Statutory Bodies, and Government Companies
- Knowledge of a variety of reporting procedures, regulations and law.
- Knowledge of Accounting and Finance Principles and Practices
Minimum Required Qualification and Experience
- Bachelor’s or Master’s Degree in Finance;
- Five (5) or more years’ experience in finance areas;
- Three (3) years in a Management role;
- Experience as a finance director in the private sector in a multinational company would be an asset;
- Practical experience and knowledge of the full range of processes and procedures in the Public Sector and with the Public Administration in Jamaica.
Special Condition Associated with the Job
- May be required to work beyond normal working hours.
Applications accompanied by résumés should be submitted no later than Friday, 17th November, 2023 to:
Information Commissioner
Office of the Information Commissioner
The Masonic Building
45-47 Barbados Avenue
Kingston 5
Office of the Information Commissioner
The Masonic Building
45-47 Barbados Avenue
Kingston 5
Email: hr@oic.gov.jm
Please note that only shortlisted applicants will be contacted.
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