Job Information
Senior Secretary (OPS/SS 3)
Company Information
Job Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
09-09-2024
Job Status
Start Publishing
09-09-2024
Stop Publishing
19-09-2024
[Kingston,Jamaica ]
Description
Applications are invited for the following post in the Ministry of Agriculture, Fisheries and Mining: Senior Secretary (OPS/SS 3) (Not Vacant) - Facilities and Property Management Branch, Hope Gardens, Kingston, salary range $1,711,060 - $2,301,186 per annum.
Job Purpose
Under the supervision of the Director, Facilities & Property Management (GMG/SEG 4), the Senior Secretary is responsible for providing secretarial services to ensure the effective and efficient operations of the Facilities and Property Management Branch.
Key Responsibilities
- Provides assistance in the strategic planning process of the Branch;
- Provides support in the delivery of service in all the technical areas of the Branch;
- Manages the Branch’s help desk requests and updates the system accordingly;
- Types letters, memoranda, bill of quantities, contracts and reports from draft notes;
- Transcribes and reproduces minutes of meetings;
- Composes and types routine correspondence;
- Receives and takes telephone messages and screens calls intended for officers;
- Schedules appointments and arranges meetings;
- Directs and screens visitors;
- Maintains an efficient filing system;
- Gathers information and compiles reports;
- Monitors the office attendant;
- Provides training to work experience students;
- Undertakes research and distributes information to the relevant officers;
- Accesses and forwards e-mails to the relevant officers;
- Receives, forwards and directs fax to the relevant officers;
- Performs any other related duties which may be assigned from time to time.
Required Knowledge, Skills, and Competencies Core:
- Good interpersonal skills
- Good oral and written communication skills
- Strong customer and quality focus skills
- Good problem-solving and decision-making skills
- Methodical
- Excellent planning and organizing skills
- Good time management skills
Technical:
- Proficiency in keyboarding skills
- Proficiency in the relevant software applications
Knowledge of the operations of Government/ Ministry’s policies and procedures
Minimum Required Qualification and Experience
- CXC or GCE O’ Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words
- per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
OR
- Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g. word processing, database and spread sheets; English Language at CXC or GCE O’ Level; completion of the appropriate Office Professional
- Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
OR
- Successful completion of the Certificate Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute;
- English Language at CXC or GCE O’ Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional
Training Course at the Management Institute for National Development.
Applications accompanied by résumés should be submitted no later than Thursday, 19th September, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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