Job Information
Secretary (OPS/SS 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
22-04-2024
Job Status
Start Publishing
22-04-2024
Stop Publishing
01-05-2024
Applications are invited for the following posts in the Ministry of Agriculture, Fisheries and Mining: Secretary (OPS/SS 2) (Vacant), Mines and Geology Division, salary range $1,439,455 - $1,935,907 per annum.
Secretary (OPS/SS 2)
Job Purpose
Under the supervision of the Human Resource Management and Administration Manager (GMG/SEG 1), the Secretary 2 (OPS/SS 2) is responsible for providing secretarial and administrative support services for the efficient operation of the office of the Human Resource Manager.
Key Responsibilities
Management/Administrative
- Types reports, letters, memoranda and other documents as directed;
- Records and dispatches incoming and outgoing correspondence;
- Organizes relevant information and documents for interviews;
- Ensures that all outgoing documents are adequately prepared for dispatch;
- Types letters, reports, minutes, memoranda and miscellaneous documents;
- Maintains and updates filing system;
- Receives, screens and dispatches all phone calls;
- Maintains Travel Registry;
- Updates appointment diary;
- Dispatches monthly attendance reports;
- Processes routine correspondence;
- Photocopies documents;
- Maintains stationery supplies;
- Monitors Telephone Operator relief schedule;
- Maintains birthday register;
- Prepares orientation documents;
- Assist in new employee orientation process;
- Coordinates holiday/intern schedule;
- Performs other related duties assigned from time to time.
Required Knowledge, Skills and Competencies
Core
- Good interpersonal skills
- Good oral and written communication skills
- Strong customer and quality focus skills
- Good teamwork and cooperation
- Good planning and organizing skills
- Integrity
- Compliance
- Good time management skills
- Good problem-solving and decision-making skills
- Ability to managing client interface
Technical
- Excellent secretarial skills
- Proficiency in the relevant computer applications
- Proficiency in shorthand at a speed of 80-100 w.p.m.
- Proficiency in typewriting at a speed of 40-45 w.p.m.
- Knowledge of the operations of Government /Knowledge of the Ministry’s policies and procedures.
- Knowledge of record-keeping, office procedures and HR/GOJ polices.
- Ability to record and transcribe minutes.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent
- Proficiency in typewriting at a speed of 40-45 words per minute
- Successful completion of the Certificate in Administrative Management Level 1 or 2 or the Secretarial Qualifying Examinations at the Management Institute for National Development (MIND).
OR
- CXC or GCE ‘O’ Level English Language
- Proficiency in typewriting at a speed of 40-45 words per minute
- Training in word processing and spreadsheet applications.
- Graduated from an accredited Secretarial School
- At least two (2) years’ experience in the field.
- Shorthand at 80-100 words per minute would be an asset.
Special Condition Associated with the Job
- May be required to work beyond normal working hours.
- Prolonged use of computer.
Applications accompanied by résumés should be submitted no later than Tuesday 30th April, 2024 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Human Resource Management and Development Division
Ministry of Agriculture, Fisheries and Mining
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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