Job Information
Secretary 2 (OPS/SS 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Local Government and Community Development
Category
Administrative
Posted
23-10-2024
Job Status
Start Publishing
23-10-2024
Stop Publishing
02-11-2024
Applications are invited for the following post in the Ministry of Local Government and Community Development Secretary 2 (OPS/SS 2) (Vacant)
Salary range $1,439,455 - $1,935,907 per annum.
Job Purpose
Reporting to the Director, Facilities Management and Administration, the incumbent provides general secretarial support services to attain efficient day to day operations of the Unit. Execute routine secretarial assignments including dictation, written or composed correspondence.
Key Responsibilities
Administrative/Professional:
- Prepares requisition for stationeries for the Personnel Unit and ensuring that stock are in place at all times;
- Assist with the security of stationery and office supplies;
- Drafts letters and prepares memoranda from drafts and handwritten notes;
- Transcribes and compiles relevant reports;
- Receives and processes incoming mails;
- Maintains incoming/outgoing correspondence register;
- Types letters and memoranda;
- Schedules appointments and responds to queries;
- Performs any other duty that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Ability to work under pressure and to meet tight deadlines.
- Good oral and written communication skills.
- Good interpersonal and customer relations skills.
- Excellent knowledge of filing system and methods.
- Excellent knowledge of protocol for meetings.
- Proficient in the relevant computer applications.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
- OR
- CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of
40- 45 words per minute and training in word processing and spreadsheet applications. - Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
Applications accompanied by résumés should be submitted no later than Friday, 1st November, 2024 to:
The Senior Director,
Human Resource Management and Development
Ministry of Local Government and Community Development
61 Hagley Park Road
Ministry of Local Government and Community Development
61 Hagley Park Road
Kingston 10
Email address: hrd@mlgcd.gov.jm
Please note that only shortlisted applicants will be contacted.
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