Job Information Secretary 2 (OPS/SS 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Ministry of Industry, Investment and Commerce
Category Administrative
Posted 11-07-2024
Job Status
Start Publishing 11-07-2024
Stop Publishing 24-07-2024
[Kingston,Jamaica ]
Description
Applications are invited to for the following post in the Ministry of Industry, Investment and Commerce (MIIC): Secretary 2 (OPS/SS 2) (Not Vacant) Documentation/Information and Access Services Branch, salary range $1,439,455 – $1,935,907 per annum.
 
Job Purpose
 
To provide effective administrative support to the Director, Documentation/Information and Access Services (DIAS) and the DIAS Branch.
 
Key Responsibilities
  • Types Letters, Memoranda, performance evaluation reports, attendance reports and monthly productivity reports, departmental leave computation, personal data and various types of forms, as required;
  • Receives telephone calls and conveys messages;
  • Photocopies documents, as required;
  • Dispatches incoming and out-going mail to and from the Director or Unit staff;
  • Sends fax and e-mail correspondence to Ministries, Agencies and Departments;
  • Types Minutes for meeting;
  • Deputizes for other secretaries within the Ministry in their absence, as required.
Required Knowledge, Skills and Competencies
Core:
  • Good oral and written communication skills;
  • Good interpersonal skills;
  • Teamwork and co-operation;
  • Customer and quality focus;
  • Compliance;
  • Methodical/Organized;
  • Integrity;
  • Good problem-solving skills;
  • Ability to use own initiative.
Technical:
  • Knowledge of office systems and procedures;
  • Proficient in the use of technology;
  • Knowledge of the operations of Government;
  • Knowledge of the Ministry’s policies, procedures, etc.
Minimum Required Qualification and Experience
  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute;
  • Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
  • OR
  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.
  • Graduate from an accredited Secretarial School
Applications accompanied by résumés should be submitted no later than Tuesday, 23rd July, 2024 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
 
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