Job Information
Secretary 2 (OPS/SS 2)
Company Information
Job Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Industry, Investment and Commerce
Category
Administrative
Posted
11-07-2024
Job Status
Start Publishing
11-07-2024
Stop Publishing
24-07-2024
[Kingston,Jamaica ]
Description
Applications are invited to for the following post in the Ministry of Industry, Investment and Commerce (MIIC): Secretary 2 (OPS/SS 2) (Not Vacant) Documentation/Information and Access Services Branch, salary range $1,439,455 – $1,935,907 per annum.
Job Purpose
To provide effective administrative support to the Director, Documentation/Information and Access Services (DIAS) and the DIAS Branch.
Key Responsibilities
- Types Letters, Memoranda, performance evaluation reports, attendance reports and monthly productivity reports, departmental leave computation, personal data and various types of forms, as required;
- Receives telephone calls and conveys messages;
- Photocopies documents, as required;
- Dispatches incoming and out-going mail to and from the Director or Unit staff;
- Sends fax and e-mail correspondence to Ministries, Agencies and Departments;
- Types Minutes for meeting;
- Deputizes for other secretaries within the Ministry in their absence, as required.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills;
- Good interpersonal skills;
- Teamwork and co-operation;
- Customer and quality focus;
- Compliance;
- Methodical/Organized;
- Integrity;
- Good problem-solving skills;
- Ability to use own initiative.
Technical:
- Knowledge of office systems and procedures;
- Proficient in the use of technology;
- Knowledge of the operations of Government;
- Knowledge of the Ministry’s policies, procedures, etc.
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute;
- Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
- OR
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.
- Graduate from an accredited Secretarial School
Applications accompanied by résumés should be submitted no later than Tuesday, 23rd July, 2024 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
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