Job Information
Secretary 2 (OPS/SS 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
21-03-2023
Job Status
Start Publishing
21-03-2023
Stop Publishing
27-03-2023
Applications are invited to fill/be assigned to following post in the Ministry of Agriculture and Fisheries: Secretary 2 (OPS/SS 2) (Not Vacant) Facilities and Property Management Division/ Building and Property Maintenance Unit salary range $1,124,500 – $1,512,328 per annum.
Job Purpose
Under the supervision of the Civil Works Engineer (SOG/ST 8), the Secretary 2 (OPS/SS 2), is responsible for providing secretarial services to ensure the effective and efficient operations of the Unit.
Key Responsibilities
- Types letters, memoranda, bill of quantities, contracts and reports from draft notes;
- Transcribes and reproduces Minutes of meetings;
- Composes and types routine correspondence
- Receives and takes telephone messages and screens calls intended for Officers;
- Schedules appointments and arranges meetings
- Directs and screens visitors
- Maintains an efficient filing system
- Gathers information and compiles reports
- Monitors the Office Attendant
- Provides training to Work Experience students
- Undertakes research and distributes information to the relevant Officers;
- Accesses and forwards e-mails to the relevant officers
- Receives, forwards and directs fax to the relevant Officers
- Perform any other related duties which may be assigned from time to time.
Required Knowledge, Skills, and Competencies
Core:
- Good oral and written communication skills
- Good interpersonal skills
- Good customer and quality focus skills
- Good problem solving and decision making skills
- Teamwork and co-operation
- Good planning and organizing skills
- Good time management skills
Technical:
- Proficiency in keyboarding skills
- Proficiency in the relevant software applications
- Knowledge of the operations of Government/Ministry’s policies and procedures
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
- CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
- At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Applications accompanied by résumés should be submitted no later than Monday, 27th March, 2023 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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