Job Information
Secretary 2 (OPS/SS 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
21-03-2023
Job Status
Start Publishing
21-03-2023
Stop Publishing
28-03-2023
Applications are invited to fill/be assigned to following post in the Ministry of Agriculture and Fisheries: Secretary 2 (OPS/SS 2) (Vacant) – Agricultural Marketing & Information/Agricultural Services Unit, salary range $1,124,500 – $1,512,328 per annum.
Job Purpose
Under the supervision of the Director, Stakeholder Liaison (GMG/SEG 3) and the Director, Agricultural Incentives (GMG/SEG 4), the Secretary 2 (OPS/SS 2) is responsible for providing administrative/secretarial services to facilitate the efficient operation of the Units.
Key Responsibilities
Professional/Technical:
- Takes dictation and reproduces letters, memoranda, Cabinet Notes/Submissions, certificates, Gazette Notices and reports from draft;
- Attends meetings to record Minutes and reproduces same for circulation;
- Responds to routine and other correspondence;
- Files correspondence and other materials and maintains a record of the movement of files;
- Establishes and maintains a system for the control of Confidential Files;
- Sends faxes and makes photocopies of documents
- Maintains a diary and schedules appointments and meetings;
- Receives, and screens visitors and ensures that they are directed to the relevant Officers or Office;
- Accesses and sends e-mail via Internet
- Directs telephone calls and messages
- Assembles and disseminates information to internal and external personnel as requested;
- Performs any other related duties, which may be assigned.
Required Knowledge, Skills and Competencies
Core:
- Good interpersonal and people management skills
- Good oral and written communication skills
- Strong customer relations skills
- Good problem solving and conflict management skills
- Good teamwork and cooperation skills
Technical:
- Excellent secretarial skills
- Proficiency in keyboarding skills
- Proficiency in the relevant software applications
- Knowledge of the operations of Government/Ministry’s policies and procedures
Minimum Required Qualification and Experience
- CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
- CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
- At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Applications accompanied by résumés should be submitted no later than Monday, 27th March, 2023 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6
Email: jobopportunities@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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