Job Information
Manager, Administration and Asset Management (Level 7)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Management
Posted
27-03-2024
Job Status
Start Publishing
27-03-2024
Stop Publishing
03-04-2024
Applications are invited to fill the following vacant post in the Island Traffic Authority (ITA): Manager, Administration and Asset Management (Level 7), salary range $3,770,761 - $5,071,254 per annum.
Job Purpose
- Reporting to the Senior Director, Corporate Services, the incumbent manages and implement mechanisms to ensure effective office systems and equipment, property and transport management and maintenance of ergonomically sound and safe working settings, in accordance with established standards and regulation and in support of the Authority’s goals and objectives.
Key Responsibilities
Management/Administrative:
Management/Administrative:
- Leads and manages the Branch for effective analysis, planning and management of programmes and projects;
- Fosters and maintains effective partnerships with stakeholders for the implementation of facilities and asset management;
- Provides technical advice to Deputy DG Corporate Services as it relates to property, transport and facilities management within the ITA;
- Participates in the ITA’s Strategic Planning Process, streamlines the operations of the Branch with the highlighted strategic direction of the Organization;
- Prepares and monitors the Branch’s contribution to the Operational Plan and Budget;
- Researches and provides insights on existing and future demands and services;
- Prepares reports, presentations and other official documents towards the effective management and provision of services;
- Represents the ITA at national, regional and international meetings, seminars and conferences and provides required feedback and contribution.
Technical/Professional:
- Implements appropriate systems to ensure maintenance of well-ordered, ergonomically sound and safe office settings;
- Manages the proper functioning of office systems and equipment, and scheduled servicing and repairs of vehicles and other assets;
- Formulates overarching policies and procedures regarding security, property management, office management and transport based on Government principles and regulations;
- Oversees the provision of adequate stores of office material and supplies and monitors to ensure maintenance of efficient systems for the request and supply materials and adherence to internal control measures;
- Develops a Disaster Recovery Plan for equipment and furniture for the Authority and all its locations;
- Manages the facilities and property management and transport systems of properties under the Authority, including ITA
- Service Hubs across the island;
- Oversees the property management of the ITA and provides advice for the negotiation of property agreements;
- Develops/facilitates the development of guidelines, policies and standards for the transportation, asset management and property management portfolio of the Authority;
- Conducts training sessions for staff in regard to the functional areas of the Division;
- Manages fixed assets in keeping with the relevant policies.
Human Resource:
- Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends or initiatives correction action, where necessary to improve performance and/or attaining established personal and/or organizational goals;
- Participates in the recruitment of staff for the ITA and recommends transfers, promotion, termination and leave in accordance with established Human Resource policies and procedures;
- Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching.
Required Knowledge, Skills and Competencies
Core:
Core:
- Excellent oral and written communication skills
- Customer and quality focus
- Good interpersonal skills
- Integrity
- Good problem-solving and decision-making skills
- Partnership and collaboration
- Team and results orientated
Technical:
- Good planning and organizing skills
- Good leadership skills
- Good People Management skills
- Sound background in facilities and asset management
- Knowledge of property management
- Proficient in the use of standard Computer Application
Minimum Required Qualification and Experience
- Master’s Degree in Public Administration/Management Studies/Business Administration or related field with three (3) years related experience.
- Bachelor’s Degree in Public Administration/Management Studies/Business Administration or related field with six (6) years’ experience in a related position.
Applications accompanied by résumés should be submitted no later than Tuesday, 2nd April, 2024 to:
Senior Director, Corporate Services
Island Traffic Authority
97 B Church Street
Kingston
Email: ita-hr@mtw.gov.jm
Please note that only shortlisted applicants will be contacted.
Senior Director, Corporate Services
Island Traffic Authority
97 B Church Street
Kingston
Email: ita-hr@mtw.gov.jm
Please note that only shortlisted applicants will be contacted.
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