Job Information
Director, Proposal Development and Strategic Support (GMG/SEG 4)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Planning/Development
Posted
12-07-2024
Job Status
Start Publishing
12-07-2024
Stop Publishing
22-07-2024
Applications are invited for the following post in the Public Expenditure Policy Co-ordination and the Public Expenditure Divisions, Ministry of Finance and the Public Service (MOFPS): Director, Proposal Development and Strategic Support (GMG/SEG 4) - (Vacant), salary range $6,333,301 - $8,517,586 per annum.
Job Purpose
Under the general direction of the Principal Director, and working in close collaboration with MDA/SPS entities and Project Analysts, the Director, Proposal Development & Strategic Support is responsible for co-ordinating and managing the provision of technical support, advice and guidance to MDA/SPS in the preparation of Public Investment Proposals; establishing a Quality Assurance (QA) framework to meet project related quality and performance requirements of MDA/SPS and PIMSEC; and identifying, reporting on and facilitating project related training and development needs of MDA/SPS; so as to facilitate and ensure the timely, effective and efficient preparation and submission of Public Investment Proposals, and a smooth and efficient flow of complete, accurate and timely information in support of the PIMS process.
Key Responsibilities
Technical/Professional:
- Supports the Principal Director in providing inputs in the development and implementation of the Branch’s Strategic and Operational Plans;
- Co-ordinates and manages the day-to-day administration of the PDSS in facilitating the provision of technical assistance and support to proposing authorities;
- Acts as the primary source of contact within PIMSEC for technical support, guidance and assistance;
- Co-ordinates and manages the provision of technical support, advice and guidance to MDA/SPS so as to facilitate and ensure:
- The timely, effective and efficient preparation and submission of Public Investment Proposals;
Timely and appropriate responses to queries, concerns and request for information; - A smooth and efficient flow of complete, accurate and timely information in support of the PIMS process;
- The timely, effective and efficient preparation and submission of Public Investment Proposals;
- Co-ordinates and manages the provision of technical advice, guidance and support to MDAs in the development of Public Investment Proposals to include:
- Terms of Reference in the conduct of feasibility studies;
- Technical design and management arrangements;
- Potential risks, challenges and mitigation plans;
- Social, economic and environmental impact;
- Financial sustainability;
- Works collaboratively with the Director, Project Analysis and M&E Director in researching, collecting, collating, and analyzing data and information to identify models of best practices and benchmarking to support the project proposal development process;
- Works collaboratively with MDA/SPS by:
- Identifying and clarifying proposal development information needs;
- Developing and implementing systems, tools and mechanisms to inform and facilitate project proposal development and to capture and report on quality of performance in keeping with established standards;
- Establishing clear performance indicators, standards and quality requirements for the development of Public Investment Proposals;
- Provides leadership in the development and implementation of a QA framework to streamline systems and processes to meet project related quality and performance requirements with a focus on continuous improvements of PIMS, through the application of quality control mechanisms;
- Monitors and oversees the conduct of QA audits to determine adequacy, efficiency and effectiveness of the current mechanisms, processes, procedures and competencies in place, and recommends and/or takes corrective measures, where necessary;
- Collaborates proactively with MD/SPS, PDSS and project analysis staff in identifying, documenting, collating and reporting on training, development and sensitization needs;
- Establishes systems and processes to facilitate follow-up actions in ascertaining the status of recommendations re training and development needs and interventions;
- Develops and fosters effective communication channels with proposing authorities so as to facilitate and ensure the adequacy of support and guidance;
- Ensures the development of an archive of lessons learnt to inform future project development support activities;
- Maintains knowledge of current practices and trends in the field of project proposal development and appraisal to adequately meet the demands of the job.
Management/Administrative:
- Develops, implements, monitors and reviews Work Plans to guide the management of PDSS activities;
- Develops, implements and monitors an Annual Budget for the Unit;
- Ensures the maintenance of record keeping systems to facilitate the efficient and effective day-to-day operations of the Unit;
- Attends meetings to provide updates and make presentations to stakeholders on PDSS related matters;
- Prepares internal periodic and special reports on areas of responsibility including the status of proposals being developed, challenges and recommendations;
- Provides PDSS related inputs into the development of the Management Information Systems that tracks and monitors progress on projects.
Human Resources:
- Fosters and promotes teamwork and a harmonious and collaborative working environment among team members;
- Provides leadership to staff through effective objective/goal setting, performance evaluation, ongoing feedback, delegation and communication;
- Participates in the recruitment and selection of staff for the Unit.
Required Knowledge, Skills and Competencies
Core/Behavioural:
- Sound planning, co-ordinating, organizing, problem solving and time management skills;
- Ability to forge effective working relationships with cross-functional teams and other stakeholders;
- Ability to communicate effectively, orally and in writing, with diverse stakeholders;
- Sound conceptual, analytical, risk management and critical-thinking skills;
- Ability to articulate technical information clearly and effectively to both technical and non-technical audiences;
- Exhibits a passion for achieving excellence in performance outcomes and customer satisfaction.
Functional/Technical:
- Working knowledge of PIMS legislative, regulatory and governance framework;
- Sound knowledge of all phases of project life-cycles;
- Sound knowledge of the methods, principles, practices and tools of project development and appraisal;
- Sound knowledge of the qualitative and quantitative techniques of research, data collection and analysis, and their application in arriving at evidence based and sound decision-making skills;
- Proficiency in Microsoft Office applications, including Microsoft Project and Excel.
Minimum Required Qualification and Experience
- Bachelor's Degree in Business Management/Administration, Finance, Economics or relevant discipline;
- Certification or training as a Project Management Professional (PMP) or its equivalent;
- Four (4) years of proven work experience in an area of project management, including three
(3) years in a managerial/supervisory position; - Proven track record of handling multiple assignments concurrently, with successful project delivery results;
- Experience working in the Public Sector would be a distinct asset.
Special Conditions Associated with the Job:
- Work is performed in normal office conditions;
- May be required to work beyond normal hours in order to meet deadlines.
Applications accompanied by Résumés should be submitted no later than Monday, 22nd July , 2024 to:
Senior Director, Human Resource Management and Development
Ministry of Finance and the Public Service
30 National Heroes Circle
Kingston 4
30 National Heroes Circle
Kingston 4
Email: hrapplications@mof.gov.jm
Candidates who previously applied for the positions NEED NOT APPLY.
Please note that only shortlisted applicants will be contacted.
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