Job Information
Job Information
Description
Job Purpose
New!
Commitment Control Officer (FMGIAT 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Industry, Investment and Commerce
Category
Accounting
Posted
13-01-2025
Job Status
Start Publishing
13-01-2025
Stop Publishing
21-01-2025
Applications are invited for the following post in the Finance and Accounts Division, Ministry of Industry, Investment and Commerce (MllC): Commitment Control Officer (FMG AT 3) - (Not Vacant)
Salary range $2, 190,302 - $2,945,712 per annum.
Job Purpose
The incumbent is responsible for coordinating and maintaining an effective cash management system, and ensure the proper planning and control of commitments/expenditures within the limits of the approved provision and warrant allocation.
Key Responsibilities
- To assist in the Commitment Planning process:
- Identifies and classifies commitments according to categories, inescapable, priority and others;
- Ascertains from all sources, the total value of any unpaid bills brought forward from the previous year;
- Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity/Object basis;
- Approves the commitment requisition in accordance with stipulated procedures by:
- Ensuring that commitment requisitions received are duly authorized by an appropriate officer;
- Ensuring that expenditure is appropriate and funds are available under the categories to which the commitment relates;
- Certifying the commitment, blocking funds and recording amounts in the Commitment Control Register;
- Informing programme managers of the status of their requisitions and the funds available under their respective programmes;
- Ensures the proper maintenance of the Commitment Control Register for the Divisions of the Ministry, ensuring that warrant allocations and commitments are posted correctly and within the stipulated timeline;
- Monitors the timely reconciliation of Commitment Control Registers with the GFMS reports;
- Provides age analysis of outstanding bills;
- Submits monthly reports to the Director of Management Accounts on the number of un-discharged commitments.
- To facilitate effective cash management and expenditure control system:
- Assists the Director of Management Accounts in planning the utilization of available cash based on the level and category of outstanding commitment;
- Monitors and advises the Director of Management Accounts of slow-moving programmes and activities from which funds can be vired to satisfy the needs of activities/programmes that are urgently in need of funds;
- Facilitates proper cash management and expenditure controls by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/Project basis;
- Advises the Director of Management Accounts on programmes/activities at risk of exceeding budgetary allocations.
Other:
- Inserts Payment and Journal Vouchers on GFMS;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills
- Good team skills
- Good interpersonal and influencing skills
- Good problem-solving skills
- Excellent analytical and judgement skills
- Excellent planning and organizing skills
Functional:
- Excellent knowledge of the stipulations of the FAA Act, Instructions and Regulations
- Experience in Government Accounting, budget and warrant system
- Competence in the use of spreadsheets and computer applications
Minimum Required Qualification and Experience
- AAT Level 3; or
- ACCA-CA T Level C/Level 3; or
- ACCA Level 1; or
- NVQJ Level 3, Accounting; or
- Diploma in Accounting from an accredited University or Community College; or
- ASc. Degree in Business Studies/Management Studies/Business Administration from an accredited tertiary institution; or
- ASc. in Accounting, MIND; or
- Diploma in Government Accounting, MIND, Government Accounting levels 1,2 & 3; or
- BSc. Degree in Accounting/Management Studies with Accounting; or
BBA Degree; or - Successful completion of three (3) years of any of the Bachelor's Degree programmes mentioned above.
Applications accompanied by resumes should be submitted no later than Monday.
20th January, 2025 to:
20th January, 2025 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
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