Job Information Checking Officer (FMG/AT 2)
Job Type Full-time
Category Accounting
Job Status
Start Publishing 19-06-2021
Stop Publishing 01-07-2021
Description

Applications are invited for the post og Checking Officer (FMG/AT 2) – (Not Vacant), in the Finance and Accounts - Checking Unit, salary range $917,085 - $1,090,126 per annum and any allowance(s) attached to the post.

Checking Officer (FMG/AT 2)

Job Purpose
Under the direct supervision of the Checking Supervisor (FMG/PA 2), the Checking Officer (FMG/AT 2) is responsible for:

  • Receiving, examining and recording bill invoices and contracts;
  • Preparing and inserting all payment vouchers;
  • Checking all payment vouchers;
  • Preparing ad hoc/specific reports;
  • Maintaining Memorandum Registers;
  • Maintaining accounting files and records;
  • Printing cheques.

Key Responsibilities

Administrative/Management:

  • Receives and records contracts and contract payment vouchers;
  • Maintains accounting records and files;
  • Participates in the Annual Board of Survey;
  • Ensures there is propriety in the bills, invoices and contracts submitted for payment.

Technical/Professional:

  • Prepares/Inserts payment vouchers on FinMan System for all Heads of Estimates and Deposit;
  • Checks and inserts travel vouchers on FinMan System;
  • Ensures that vouchers are properly authenticated;
  • Ensures vouchers have the head, subhead, object and sub-head against which payment is being made;
  • Ensures that the amount payable is both in figure and words;
  • Confirms Tax Registration Number (TRN), name and address of the person to whom payment is made;
  • Verifies the nature of the payment;
  • Checks the authority for payment against the voucher;
  • Prepares and submits reports within agreed timeframe;
  • Updates and maintains assigned register(s);
  • Assists with updating the Tracking System;
  • Performs any other related duties assigned from time to time by the Senior Checking
  • Officer, Manager, Accounts Payables, Director, Accounts Payables and Payroll or the Principal Finance Officer.

Required Knowledge, Skills and Competencies

Core:

  • Good oral and written communication skills
  • Good customer relation and interpersonal skills
  • Excellent planning and organizing skills
  • Ability to work in teams
  • Ability to work on own initiative

Technical:

  • Knowledge of the Financial Administration and Audit (FAA) Act, other associated legislation, circulars, directives, bulletins
  • Good knowledge of Government of Jamaica’s (GoJ’s) and Ministry’s Policies and Procedures
  • Knowledge of Government Accounting
  • Ability to use Microsoft Office applications viz Word, Excel, Outlook and PowerPoint
  • Knowledge of relevant/ applicable computerized accounting systems.
  • Knowledge of Accounts Payables and GoJ’s payment process
  • Knowledge of internal controls

Minimum Required Qualification and Experience

  • AAT Level 2 or;
  • ACCA-CAT Level B or;
  • Certificate in Accounting from a recognized University or;
  • Completion of second year in Bachelor of Science Degree in Accounting/Management
  • Studies or BBA at a recognized University or;
  • Associate of Science Degree in Accounting, MIND, or;
  • Government Accounting Level 2 – Modules 1-5;
  • Experience in the Public Sector payments and accounts payable.
 
Applications accompanied by résumés should be submitted no later than Wednesday, 30th June, 2021 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6
Email: hrm@moa.gov.jm

Please note that only shortlisted applicants will be contacted.

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