Job Information
Job Information
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Administrator (GMG/AM 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Economic Growth and Job Creation
Category
Administrative
Posted
28-01-2025
Job Status
Start Publishing
28-01-2025
Stop Publishing
04-02-2025
[Kingston,Jamaica ]
Description
Applications are invited for the vacant post of Administrator (GMG/AM 3) in the National Spatial Data Management Division, Ministry of Economic Growth and Job Creation
Salary range $2,190,302 - $2,945,712 per annum.
Job Purpose
The incumbent is responsible for providing technical and administrative duties to support the effective and efficient functioning of the National Spatial Data Management Branch.
Key Responsibilities
Management/Administrative:
- Assists in the preparation of the Branch’s Strategic Business and Operational Plans, Procurement Plans and Cash Flows;
- Assists with the preparation of the Branch’s budget and related budgetary programmes;
- Develops Individual Work Plan based on alignment with the Operational and Strategic Plan;
- Participates in meetings, workshops, seminars and other events, as needed.
Technical/Professional:
- Assists with the implementation of the Division’s projects and programmes such as draft technical programme related correspondences;
- Conducts research and executes questionnaires and prepares resulting reports;
- Assists in organizing and co-ordinating, workshops, seminars, training sessions, exhibitions, forums conducted by the Branch;
- Conducts research to assist with the preparation of Cabinet Notes and Submissions;
- Collates information and prepares the Branch’s Annual report, ESSJ report and other special reports;
- Prepares brochures and relevant literature for workshops and courses;
- Performs technical secretarial services for the Land Information Council of Jamaica:
Schedules and convenes LICJ and its sub-committee meetings; - Prepares Minutes of meetings;
- Researches and prepares briefs and reports for sub-committee matters;
- Answers queries and prepares responses to requests from members of the LICJ, Government agencies and the general public;
- Maintains adequate levels of stationery and supplies at the LICJ Geo-informatics Training Centre and for the Division;
- Undertakes the procurement of equipment and supplies for the Division, in collaboration with the Procurement Unit;
- Manages and maintains inventory records for all goods, equipment and furniture reposed in the Division;
- Organizes and ensures all existing and new furniture, equipment and other goods are marked and related inventory registers updated;
- Prepares and maintains all invoices generated from services delivered by the Division;
- Arranges for the expeditious processing of bills generated;
- Manages the Petty Cash account and generates statements and reports, as required.
Human Resource:
- Monitors and evaluates the performance of the Attendant, prepares performance appraisals and recommends and/or initiates corrective action, where necessary, to improve performance and/or attain established personal and/or organizational goals;
- Supervises the Office Attendant/Cleaner:
Monitors the cleaning and maintenance of office environment; - Manages and monitors the dispatch and collection of mail;
- Oversees and monitors the distribution and use of cleaning supplies and other products/materials;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills
- Good interpersonal skills
- Results and team-oriented
Technical:
- Good analytical skills
- Good planning and organizing skills
- Solid research and information gathering skills
- Good knowledge of government regulations, policies and principles
- Competency in the use of Microsoft Suite of tools
Minimum Required Qualification and Experience
- First Degree in Public/Business Administration or a related discipline;
- Knowledge of Geography, GIS or Spatial Science would be an asset;
- Two (2) years’ working experience in administration.
- Associate Degree in Public/Business Administration or related discipline;
- Knowledge of Geography, GIS or Spatial Science would be an asset;
- Four (4) years’ working experience in administration.
Applications accompanied by résumés should be submitted no later than Wednesday, 5th February, 2025 to:
Director, Corporate Services
Ministry of Economic Growth and Job Creation
7th Floor, The Towers
Ministry of Economic Growth and Job Creation
7th Floor, The Towers
25 Dominica Drive
Kingston 5
Kingston 5
Email: human.resources@megjc.gov.jm
Please note that only shortlisted applicants will be contacted.
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