Job Information
Job Information
Description
New!
Accounting Technician 3 (FMG/AT 3)
Company Information
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Office of The Governor-General and Staff, Kings House
Category
Accounting
Posted
17-09-2024
Job Status
Start Publishing
17-09-2024
Stop Publishing
01-10-2024
Applications are invited for the following post in the Office of The Governor-General and Staff, Kings House: Accounting Technician 3 (FMG/AT 3), salary range $2,190,302 – $2,945,712 per annum.
Job Purpose
Under the supervision of the Director, Finance and Accounting, the Accounting Technician III is responsible for the efficient and effective administration of the financial and accounting practices of the Unit. He or she performs Management and Financial Accounting functions within the requirements, regulations and instructions of the FAA Act, the Government of Jamaica (GOJ) Accounting Policies and Procedures, the Government of Jamaica Staff Orders, the King’s House Standing Orders and other agreed financial policies and practices.
The incumbent produces all the Monthly Financial Statements and Reports for the Office, as well as the monthly statutory declarations to be delivered to the Tax Administration of Jamaica. He or she certifies all transactions which are input using the Government Financial Management System. This must be done prior to the approval process by the Director of Finance and Accounting.
The Accounting Technician III demonstrates a professional image through in-person and telephone interaction, thereby upholding the expected high standards of service delivery, which is considered vital and deserving to stakeholders, staff and visitors to the Unit.
Key Responsibilities
Technical/Professional:
- Monitors monthly expenditure, ensuring that it is in keeping with budgetary allocations and agreed priorities;
- Analyzes expenditure patterns against the budget for projects; highlights and reports on any deviation for corrective action to be taken;
- Assists with preparing the report for the Annual Appropriation Accounts;
- Collaborates with other Ministries, Agencies and Departments to share information which contributes to the effective completion of responsibilities;
- Establishes and maintains working relationships with the Office’s Bankers and Associated Agencies.
- Financial Accounting:
- Prepares and submits all Financial Statements and other Reports as required, ensuring accuracy and timeliness with respect to the data and deliverables;
- Ensures that policies and procedures are followed with respect to the Unit’s operations, in order to abide by internal control requirements;
- Maintains and updates the Ledgers and Journals on a monthly basis;
- Signs specified Bank Accounts on behalf of the Office;
- Ensures that all accounting records within the Unit are maintained in accordance with established policies and procedures;
- Contributes to the preparation of the annual Budget, Corporate/Strategic Plan and Operational Plan.
- Management Accounting:
- Generates Monthly Financial Statements (Statutory and General Administration) for submission to the Ministry of Finance and the Public Service (MOF&PS) including:
- Statement of Receipts and Payments
- Main Ledger Trial Balance
- Bank Reconciliations and outstanding cheque listing
- Statement of Expenditure by Activity and or Project
- Statement of Expenditure by Objects;
- Verifies encashed cheques against Bank Statements and other records; informs the Bank of any missing cheques and or other discrepancies;
- Verifies Bank Statements against the Cash Book and prepares Journal Vouchers for input, using the GFMS software for any items on the Bank Statement, such as Bank charges, which do not appear in the Cash Book;
- Liaises with the Banks to ensure that Statements are received on a timely basis.
Other:
- Assists in developing the Unit’s Annual Work Plan; monitors its progress and participates in evaluating its performance;
- Recommends and or suggests training and development opportunities;
- Participates in the review and/or development of operational systems and procedures, as well as developing the Unit’s Operational Manual;
- Performs any other duty, in keeping with job functions that may be assigned from time to time.
Required Knowledge, Skills and Competencies
- Methods, practices, documents and terminology used in accounting and record keeping
- Standard office practices and procedures, GOJ policies, procedures and practices governing related financial transactions, King’s House Standing Orders
- Knowledge of relevant computer software and spreadsheet applications
- Able to organize, set priorities and meet deadlines
- Excellent investigative, analytical and problem-solving skills
- Able to apply good judgement, exercise initiative and cope well under pressure
- Communicates effectively in both oral and written forms
- Confidential - integrity and professionalism are noted in personal conduct and execution of duties
Minimum Required Qualification and Experience
- AAT Level 3, or;
- ACCA-CAT Level C/Level 3, or;
- Acca Level 1
- NVQJ Level 3, Accounting, or;
- Diploma in Accounting from an accredited University or Community College, or;
- ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution, or;
- ASc. Degree in Accounting from the Management for National Development (MIND), or;
- Diploma in Government Accounting, MIND, Levels 1, 2 & 3, or;
- BSc. Degree in Accounting/Management Studies with Accounting, or;
- BBA Degree, or;
- Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.
Special Conditions Associated with the Job
- There can be high pressure especially during the Reporting and Audit cycles;
- Responsibilities sometimes require working evenings, sometimes with little advance notice.
Applications accompanied by résumés should be submitted via email, no later than Monday, 30th September, 2024 to:
Director, Human Resources and Administration
Office of His Excellency The Governor-General and Staff
King’s House
Hope Road
Kingston 6
Office of His Excellency The Governor-General and Staff
King’s House
Hope Road
Kingston 6
Please note that only shortlisted applicants will be contacted.
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