Job Information
Accounting Technician 2 (FMG/AT 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Office of The Governor-General and Staff, Kings House
Category
Accounting
Posted
17-09-2024
Job Status
Start Publishing
17-09-2024
Stop Publishing
01-10-2024
Applications are invited for the following post in the Office of The Governor-General and Staff, Kings House: Accounting Technician 2 (FMG/AT 2), salary range $1,711,060 – $2,301,186 per annum.
Job Purpose
Under the supervision of the Director, Finance and Accounting, the Accounting Technician 2 (Payroll Officer - Fortnightly & Monthly) is responsible for the timely and accurate preparation of fortnightly and monthly salary payments and the compilation of Salary and Statutory Deduction listings. He or she ensures that the financial and management accounting practices in relation to the above tasks comply with the requirements, regulations and instructions of the FAA Act, Government of Jamaica (GOJ) Accounting Policies and Procedures, the GOJ Staff Orders, the King’s House Standing Orders, and other financial policies and practices.
The incumbent computes and records the earnings owed to each member of Staff and responds to directives received which results in calculating salaries and deductions - statutory and otherwise. He or she prepares the annual returns at the end of each year for monthly and fortnightly staff and submits same to the relevant Government of Jamaica authorities. This position also assumes the role and responsibilities of Commitment Control Officer for all Payroll transactions.
The Accounting Technician 2 projects a professional image through in-person and telephone interaction, thereby upholding the expected high standards of service delivery, which is considered vital and deserving to stakeholders, staff and visitors to the Unit.
Key Responsibilities
Technical/Professional:
- Receives directives and/or instructions from the Human Resource and Administration Director with respect to the details of new employees of the Office and any updates to Service Records for current Staff;
- Adheres to approved systems, policies and procedures for the accurate and timely capture of payroll information and payment of wages and salaries;
- Examines and verifies the accuracy and validity of all payroll changes;
- Maintains and updates the Ledger and the GFMS Journal on a monthly basis.
- Wage and Salary Payment Preparation:
- Prepares fortnightly and monthly salaries, as well as the relevant salary deduction listings and cheques for fortnightly and monthly paid staff, ensuring that they are dispatched accordingly;
- Prepares salary journal vouchers with respect to the funding of the salaries account and post to the GFMS;
- Maintains the Salaries Control Register for each fortnightly and monthly payment period;
- Responds to queries and confidential salary information requests in a timely manner;
- Carries out monthly checks and verification of salaries and bank deposits from the Accountant General’s Department and reconciles them with warrant requests and allocations;
- Prepares data for the Annual Wage Bill Report and any other compensation related reports. Prepares and files Annual Returns.
Other:
- Assists in developing the Unit’s Annual Work Plan; monitors its progress and participates in evaluating its performance;
- Recommends and/or suggests training and development opportunities;
- Participates in the review and or development of operational systems and procedures and prepares the Unit’s Desk Manual;
- Keeps abreast of current trends and developments geared towards increasing productivity and efficiencies, recommends their adoption and or application where appropriate;
- Prepares weekly progress reports and work plans and submits to the Director;
- Performs any other duty, in keeping with job function, that may be assigned from time to time.
Required Knowledge, Skills and Competencies
- Methods, practices, documents and terminology used in accounting and record-keeping
- Standard Office practices and procedures, GOJ policies, procedures and practices, governing related financial transactions
- Knowledge of relevant computer software and spreadsheet applications
- Competent user of personal computers with knowledge of relevant software applications
- Able to organize, set priorities and meet deadlines
- Possess analytical and problem-solving skills
- Able to apply good judgement, exercise initiative and cope well under pressure
- Effective oral and written communication skills
- Confidential. Integrity and professionalism are noted in personal conduct and execution of duties
Minimum Required Qualification and Experience
- AAT Level 2, or;
- ACCA-CAT Level B/Level 2, or;
- NVQJ Level 2, Accounting, or;
- Certificate in Accounting from an accredited University, or;
- Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University, or;
- ASc. Degree in Business Studies/Business Administration/Management Studies, or;
- ASc. Degree in Accounting from the Management for National Development (MIND), or;
- Certificate in Government Accounting Level 2.
Special Conditions Associated with the Job
- There can be high pressure especially during the salary payment cycle;
- Responsibilities may sometimes require working evenings, with little advance notice.
Applications accompanied by résumés should be submitted via email, no later than Monday, 30th September, 2024 to:
Director, Human Resources and Administration
Office of His Excellency The Governor-General and Staff
King’s House
Hope Road
Kingston 6
Office of His Excellency The Governor-General and Staff
King’s House
Hope Road
Kingston 6
Email: humanresources@kingshouse.gov.jm
Please note that only shortlisted applicants will be contacted.
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