Job Information
Head, Public Procurement (Level 6)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Computer/IT
Posted
27-03-2024
Job Status
Start Publishing
27-03-2024
Stop Publishing
03-04-2024
Applications are invited to fill the following vacant post in the Island Traffic Authority (ITA): Head, Public Procurement (Level 6), salary range $3,094,839 - $4,162,214 per annum.
Job Purpose
The incumbent is responsible for planning and co-ordinating the systemic execution of procedures for the timely and cost-effective procurement of equipment, materials and services on behalf of the Island Traffic Authority, in accordance with GOJ procurement and procedures and generally accepted public/ethical policies.
Key Responsibilities
- Provides guidance to the ITA staff on procurement matters;
- Prepares reports, presentations and other official documents towards the effective management and provision of services;
- Prepares/reviews Procurement Policies and Procedures for the Authority;
- Monitors that all procurement practices conform to the Financial Administration and Audit (FAA) Act, the Public Procurement Act and Government Procurement Procedures/Guidelines;
- Functions as a Procurement Co-ordinator and Evaluator;
- Co-ordinates and conducts procurement compliance reviews;
- Manages the compliance of Tender documents for their adherence with GOJ standards and disseminated accurately and timely;
- Acts as Purchasing Agent on behalf of the Authority, as well as with local funded projects;
- Monitors procurement activities to ensure alignment with the Procurement Plan;
- Evaluates the performance of the procurement process along with the Procurement Committee Members;
- Oversees the Contract Award and Tender processes;
- Represents the Branch at Procurement and Contract Award Committees and Board Meetings;
- Reviews and approves Contract Award recommendations within specified thresholds;
- Collaborates with the Finance and Accounts Division for the necessary assistance and information as it relates to preparation of payments and reconciliation of accounts;
- Procures goods and services on a competitive basis, ensures the objectives and basic principles of procurement guidelines are adhered;
- Certifies invoices and payments prior to submitting to Finance and Accounts Division;
- Acquires clearance letter from NIS, NHT and Tax Compliance Certificate from the Collector of Taxes for the Authority;
- Liaises with the representatives from Funding Agencies and Government Department/Entities on matters related to purchases and external payments for goods to confirm with establishing guidelines, rules and regulations;
- Organizes/Lead Tender Opening Exercises;
- Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends or initiatives correction action, where necessary to improve performance and/or attaining established personal and/or organisational goals;
- Participates in the recruitment of staff for the ITA and recommends transfers, promotion, termination and leave in accordance with established Human Resource policies procedures;
- Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
- Maintains a system that fosters a culture of teamwork, integrity, engagement, high performance and commitment to Organization's goals and initatives;
- Participates in setting the framework for culture and expectations for the Onboarding or Orientation Programme/Process.
Required Knowledge, Skills and Competencies
Core:
- Good oral and written communication skills
- Good interpersonal skills
- Integrity
- Good problem-solving and decision-making skills
- Team and results orientated
- Quality focus
Technical:
- Good planning and organizing skills
- Negotiating skills
- Project Management skills
- Knowledge of Trade Suppliers and Inventory Analysis
- Excellent knowledge of GOJ's Public Procurement Act and regulations
- Sound knowledge of FAA Act
- Excellent knowledge of Contract and Tender Management
- Proficient in relevant Computer Application Software
Minimum Required Qualification and Experience
- Bachelor Degree in Business Administration, Management Studies, Public Sector Management, Economics, Accounts or related disciple;
- Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 and MIND;
- Five (5) years related experience.
OR - ACCA Level 2;
- Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 and MIND five (5) years related experience.
- OR
- Associate Degree/Diploma Business Administration, Management Studies, Public Sector Management, Economics, Accounts or related disciple;
- Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 and MIND five (5) years related experience.
Applications accompanied by résumés should be submitted no later than Tuesday, 2nd April, 2024 to:
Senior Director, Corporate Services
Island Traffic Authority
97 B Church Street
Island Traffic Authority
97 B Church Street
Kingston
Email: ita-hr@mtw.gov.jm
Please note that only shortlisted applicants will be contacted.
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