Job Information
Manager Project Development, Monitoring and Evaluation (Level 8)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Planning/Development
Posted
28-01-2023
Job Status
Start Publishing
28-01-2023
Stop Publishing
07-02-2023
Applications are invited to fill the following vacant posts in the National Fisheries Authority: Manager Project Development, Monitoring and Evaluation (Level 8) Executive Office/Project Development, Monitoring and Evaluation Unit, salary range $2,850,873 $3,506,213 per annum and any allowance(s) attached to the post.
Job Purpose
Under the general direction of the Chief Executive Officer, the Manager, Project Development, Monitoring and Evaluation (Level 8), exercises direction for the management, co-ordination, execution, control and completion of projects throughout all stages of the project cycle, ensuring consistency with the fiduciary requirements of donor agencies and Government’s commitments, objectives and goals.
The Manager, Project Development, Monitoring and Evaluation is expected to provide daily guidance, active support and oversight to several projects and relates to internal Directors and Managers, representatives of local and international agencies, NGO’s and the Private and Public Sectors to develop and implement project initiatives.
The incumbent formulates a project planning, development and monitoring framework with effective policies and policy guidelines, developing project proposals, technical assistance and Budget specialization documents for assigned projects. Reports are submitted to the CEO on implementation progress, providing feedback to inform future development and implementation of the project management programme.
Key Responsibilities
Management/Administrative:
- Administers the Annual Project Budget/Resources to meet disbursement targets in each financial year;
- Arranges and approves technical and professional consultancies and reviews reports;
- Develops in collaboration with the CEO, targets, objectives, activities, systems and procedures for effective management;
- Writes Corporate, Operational, Work Plans and Budgets for the Project Unit;
- Develops work schedules, programmes, work activities and recommends improved methods and changes as required;
- Chairs various Management and Co-ordinating Committees for the design and planning and management of activities for various projects and consultancies;
- Implements strategies for conflict resolution and good time management and ensures that projects are adequately staffed for efficiency and effectiveness.
Technical/Professional:
- Prioritizes, schedules and leads project preparation activities and provides the leadership, strategic direction and overall vision in guiding a specialist team;
- Evaluates and recommends funding for project proposals using the Sector objectives and measurable targets to assess eligibility and development impact;
- Analyzes the objectives and projected cost/benefits of projects and ensures that they satisfy the Mandate and Policies of the Organization.
- Collaborates in the preparation of the Capital Budget to ensure adequacy of funds to carry out externally funded Budgets;
- Provides technical guidance to Project Teams and co-ordinates and oversees the activities of project personnel and all stages of the project cycle;
- Monitors, tracks and evaluates project performance to ensure timely deliverables towards meeting long and short-term goals;
- Develops and directs the Authority’s Maintenance Programmes for beaches;
- Reviews and approves project proposals, reports, studies, appraisals, operational manuals and technical documents for the projects;
- Facilitates stakeholders’ consultations on project and consultancy issues;
- Participates in the development and implementation of an Internal Audit Plan, reviews audit and other special reports and formulates remedial action to address gaps identified;
- Establishes thresholds for procurement and financial management and develops appropriate project instruments to assess the achievement/impact on stated targets;
- Exercises responsibility for the co-ordination and administration of the activities relating to the various projects, reports on their operations and provides assistance and guidance to the CEO;
- Makes recommendations to the CEO for termination of contracts;
- Collaborates with the CEO and contracts, as required, relevant skills, goods and services to carry out project activities and achieve the stated project outcomes;
- Advises the CEO on the implementation status of projects and writes submissions and briefs to support policy changes required for the achievement of project goals and objectives;
- Develops partnerships and linkages with various stakeholders and representatives of international, public and private agencies to facilitate successful outcomes;
- Ensures compliance with the legal, financial, procurement and technical requirements for projects and consultancies supervised and oversees the preparation of the required financial and technical statements, reports and responses to queries relating to audits of the programmes and projects in accordance with stated agreements and regulations;
- Represents the Authority at conferences, seminars and meetings, chairs and/or provides professional support to various committees and workshops and presents papers and makes submissions and presentations as required;
- Convenes Project Review Meetings to facilitate target setting against objectives, timely reporting, preparation and coordination of reports for various stakeholders;
- Writes and submits memoranda of understanding, contracts, Financing Agreements and Service Level Agreements and other documents related to the project activities for local, regional, international and donor Agencies;
- Negotiates and liaises with international and local funding and executing agencies and representatives from the Ministry of Finance and the Public Service, the Cabinet Office, the
- Planning Institute of Jamaica, the Auditor General’s Department and other Agencies to provide and obtain information and advice;
- Co-ordinates and develops comprehensive final reports and oversees all end of project arrangements.
- Human Resource Management:
- Provides leadership to staff through effective objectives setting, communication, training, mentoring, coaching and motivation;
- Defines areas of responsibility and authority and establishes performance standards to improve operations and increase productivity;
- Assigns work, determines priorities and advises on methodology and work procedures;
- Conducts performance evaluation meetings and interviews and completes Staff Appraisal Reports;
- Participates in the recruitment of staff, supervises team members and makes recommendations on promotion, disciplinary action and leave in keeping with Human Resources practices, policies and guidelines;
- Ensures the Project Management Team is knowledgeable and aware of critical policies, policy guidelines, procedures and regulations;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills
- Excellent organizing skills
- Excellent leadership and management skills
- Excellent customer relations, negotiating and people management skills
- Strong financial and analytical skills
- Strong networking and partnering skills
- Strong research, report writing and presentation skills
- Strong time management skills
- Risk management skills
- Sound personal and professional integrity
- Ability to elicit co-operation and adapt and respond to changes in priority and environment
- Ability to plan and organize effectively in a complex environment
- Ability to build and maintain strong linkages with stakeholders in other Government, private, regional and international Agencies
- Strong Human Resources skills
Technical:
- Sound knowledge of the Fisheries Act 2018 and related regulations and guidelines
- Sound knowledge of the policies and procedures of the National Fisheries Authority
- Sound knowledge of public sector laws, rules and guidelines and of the Ministry’s policies and procedures
- Excellent knowledge of Project Management/Implementation, project financing, Government accounting, auditing and general financial procedures
- Sound knowledge of Government procurement and contract procedures
- Excellent knowledge of project appraisal, development funding, implementation procedures and funding agency protocols
- Ability to lead and manage negotiations with international donor Agencies, work with tight deadlines and deliver exceptional results
Minimum Required Qualification and Experience
- Master’s Degree in Social or Natural Sciences or a related discipline;
- Training in Project Management;
- Three (3) years’ experience in a comparable working environment. OR
- Bachelor’s Degree in Social or Natural Sciences or a related discipline;
- Post graduate certification in Project Management;
- Three (3) years’ experience in a comparable working environment.
Special Conditions Associated with the Job
- Moderate exposure to harsh environmental conditions;
- May be exposed to challenges and crises which require response at short notice;
- Required to travel island wide, including travel to remote locations.
Applications accompanied by résumés should be submitted no later than Monday, 6th February, 2023 to:
Senior Director
Corporate Services Division
National Fisheries Authority
2c Newport East
Kingston 11
Email: fisherieshr@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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