Applications are invited for the vacant post of Senior Payroll Officer (FMG/PA 1), in the Finance and Accounts Division, Department of Correctional Services

Salary range $1,341,866 - $1,789,576 per annum and any allowance(s) attached to the post.

Job Purpose

Manages the control and payment of permanent and temporary monthly paid staff.

Key Responsibilities

Management/Administrative:

• Ensures that all relevant information in connection with the payment of salaries is dealt with upon receipt;
• Verifies employment and other income reports;
• Provides salary information to Human Resource on request;
• Provides letters to employees in respect of salary particulars, contributions and other deductions;
• Receives signed cheques for batching according to Departments and forward to supervisor for dispatching;
• Files information pertaining to memoranda and deduction orders received;
• Maintains continuous record of salary particulars of each monthly paid staff, capturing information such as date of appointment, and incremental date;
• Informs supervisor as to the accuracy of the payroll so that cheques can be prepared;
• Records data concerning transfers and resignation of employees;
• Reviews employees Pay Card for accuracy;
• Maintains records of employees’ status, assignments, rates of pay and benefits;
• Assists in providing information to employees and various organizations on their behalf in respect of salary particulars.

Technical/Professional:

• Checks and verifies all relevant information in connection with the payment of salaries;
• Prepares and presents completed Coded Date Sheet to immediate Supervisor for scrutiny and signature;
• Computes salary and deductions and enters data onto Payroll System and Salary Records for all monthly paid staff;
• Makes adjustment to pay if errors are detected;
• Verifies that all cheques prepared are in the same quantum for each employee as Net Pay reflected by the payroll printout and that no additional cheques are prepared;
• Makes corrections to all cheques that require changes and follow through for the issue of new cheques from the Salary Account;
• Prepares payment vouchers in cases of adjustment made to Payroll.

Human Resource Management/Supervisory:

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals;
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
• Ensures the welfare and developmental needs of staff are clearly identified and makes recommendations;
• Establishes and maintains an environment that fosters a culture of teamwork, employees’ empowerment and commitment to the Unit and the Organization’s goals;
• Performs any other duties that may be assigned by the Director from time to time.

Required Knowledge, Skills and Competencies

• Sound knowledge of accounting standards and procedures
• Ability to utilize technology to accomplish assigned tasks
• Ability to organize workload and deliver under the pressure of deadlines
• Good use of technology
• Proficient in Data Entry and Management
• Attention to detail and accuracy
• Good oral and written communication skills
• Good analytical and problem-solving skills
• Excellent planning and organizing skills
• Excellent leadership skill
• Excellent interpersonal skill High level of integrity
• Excellent use of own initiative
• Excellent teamwork and co-operation

Minimum Required Qualification and Experience

• AAT Level 3 or;
• ACCA-CAT Level 3 or;
• Diploma in Accounting from a recognised University or;
• Associate of Science Degree in Accounting, MIND, or;
• Diploma in Government Accounting, MIND, or;
• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA from a recognised University.

Applications accompanied by résumés should be submitted no later than Thursday, 1st July, 2021 to:
Senior Director, Human Resource Management & Administration
Human Resource Management & Administration
Department of Correctional Services
5-7 King Street
Kingston

Email: jobpostings@dcs.gov.jm
Please note that only shortlisted applicants will be contacted.