Applications are invited for the following posts in the Ministry of Local Government and Community Development: Secretary (OPS/SS 2) (vacant)- Corporate Services Division (Facilities Management and Administration Section)

Salary range $1,439,455- $1,935,907 per annum.

Job Purpose

Reporting to the Director, Facilities Management and Administration, the incumbent provides general secretarial support services to attain efficient day-to-day operations of the Unit. Execute routine secretarial assignments including dictation, written or composed correspondence.

Key Responsibilities

Administrative:

• Prepares requisition for stationeries for the Personnel Unit and ensures that stock are in place at all times;
• Assists with the security of stationery and office supplies;
• Drafts letters and prepares memoranda from drafts and handwritten notes;
• Transcribes and compiles relevant reports;
• Receives and processes incoming mails;
• Maintains incoming/outgoing correspondence register;
• Types letters and memoranda;
• Schedules appointments and responds to queries;
• Performs any other duty that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core:

• Good oral and written communication skills
• Good interpersonal and customer relations skills

Technical

• Ability to work under pressure and to meet tight deadlines
• Excellent knowledge of protocol for meetings
• Proficient in the relevant computer applications
• Excellent knowledge of filing system and methods

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute;
• Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of
  40-45 words per minute and training in word processing and spreadsheet applications.
• Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field.
• At this level Shorthand at a speed of 80 -100 words per minute would be an asset.

Applications accompanied by résumés should be submitted no later than Thursday, 7th August, 2025 to:

Senior Director
Human Resource Management and Development
Ministry of Local Government and Community Development
61 Hagley Park Road
Kingston 10

Email: hrd@mlgcd.gov.jm

Please note that only shortlisted applicants will be contacted.

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